The Miami Township Board of Trustees met in regular session on Tuesday March 18, 2008, at 7:00 PM. Trustee Edwin H. Humphrey called the meeting to order. Chairperson Humphrey led the Pledge of Allegiance. Trustee Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Ken Tracy, and Edwin H. Humphrey. Ms. Wolff made a motion to approve the minutes of the February 19, 2008 Trustees Meeting, the February 11, 2008 Work Session, and the February 22, 2008 Special Meeting. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence from Dawn Burkhart, Bev Grothaus, Michael McCurdy, and Chief Bailey thanking Mike Mantel and the road crew for their excellent job during the snows of this winter.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Chief Bailey made the presentation of several annual Police Department awards:
The Civilian Service Award to Gene Bishop for his activities on the Citizens Police Academy
Officer Kent Arter for his continued and dedicated involvement with the Clermont Senior Services program in which Miami Township Police Officers visit senior citizens in the area.
Sergeant Fred Fatute, Officers Jenkins, Hirsch, and Brashear for their actions on November 14, 2007 in disarming a resident threatening suicide. This was an extremely dangerous situation and was managed by the Police personnel without injury to either the individual or the officers. The officers were awarded the Meritorious Service Commendation for a job well done.
Sergeant Jim Young, Officer Skip Rasfeld and Officer Kevin Murray for their heroic actions in dragging a severely burned citizen from his burning home were awarded the Miami Township Life Saving Award.
Captain Steve Rogers was awarded Miami Township Police Department Police Service Award Employee of the Year 2007. This was in recognition of his continued devotion to duty, continued striving for improvement of the department, and his exemplary leadership.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of February, 2008.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Tracy made a motion to pay the bills of the Township including 263 checks numbered 97320-97582 for the total amount of $732,297.42 plus payroll and payroll taxes for February 23, 2008 in the amount of $321,249.49, payroll and payroll taxes for February 9, 2008, in the amount of $296.16,and payroll and payroll taxes for March 8, 2008 in the amount of $318,260.98. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to appoint:
Julie Bullock for the position of Recreation Assistant, pay rate of $10.00 per hour effective March 19, 2008.
Neil Hildebrand for the position of Recreation Assistant pay rate of $10.00 per hour, effective March 19, 2008.
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant Conditional Employment to:
Matthew Waldman, Cory Scott, Stephen Wells, and Michael Koller for the position of Seasonal Maintenance Worker in the Service Department; Katie Mueller and Melissa Dunn for the position of Recreation Assistant.
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to make an exception to the Township's nepotism policy and grant Condition Employment to Priyanka Bodalia and Amanda Duffy as Recreation Assistants. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to accept the resignations of Ben Gebauer, Volunteer Firefighter, effective March 13, 2008, and the following Recreation personnel effective March 18, 2008:
Brandon Lechner
Susan O'Brien
Harry Scott
Shari Watford
Samantha Williams
Chad Allen
Sean Blockland
Joy McClughen
Charles Moore
Mark Peterson
Margaret Young
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Woff moved to end the probation period of Jim Lucas, Facilities Maintenance Supervisor, effective February 13, 2008, pay adjustment form $24.50 and hour to $26.00 per hour. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-08 authorizing the Township Fiscal Officer to issue a Then and Now Certificate. Mr. Tracy seconded. Upon roll call, all voted “AYE,”
Mr. Tracy moved to adopt RESOLUTION 2008-07 extending the contract for a street lighting system for Harvest Ridge, Section 2, dispensing with the second reading, and declaring an emergency. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve a transfer of $20,000 from 2030.330.0190, OTHER EXPENSES (NON-COMMITTED) to 2030.330.0070 CONTRACTS, and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to adopt RESOLUTION 2008-09 authorizing the sale of unneeded or obsolescent personal property no longer necessary for Township use by Internet auction pursuant to Section 505.10 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.” Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve travel requests for Chief Bailey to attend the International Conference for Police Executives, Montreal Canada, from May 3-5, 2008 at a cost of $2,467.00 and for Glenn Bischof to attend the ACS-Firehouse Software Conference, New Orleans, Louisiana, September 24-27, 2008 at a cost of $1,995.00. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2008-10 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Ms. Nancy Stewart of Mason, Ohio addressed the Board to thank the Board of Trustees for releasing the car belonging to Charles Farfsing back to the family.
Mr. Tracy moved to go into Executive Session to consider the employment and compensation of public employees pursuant to Section 121.22(G)(1) of the Ohio Revised Code and to review the security of public buildings pursuant to Section 121.22(G)(7) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to come out of Executive Session and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-11 providing for compensation of various public employees, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, the meeting was adjourned at 8:22 PM.
ATTEST: _________________________________________________________
Eric C. Ferry, Fiscal Officer
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Edwin H. Humphrey, Chairperson