The Miami Township Board of Trustees met in regular session on Tuesday, August 21, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. Chairperson, Kendal A. Tracy, gave the invocation. Ms. Wolff made a motion to appoint Charlene Case as acting Fiscal Officer in the absence of Eric C. Ferry. Mr. Humphrey seconded. Upon roll call, all voted “AYE.” Ms. Case called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Mr. Humphrey made a motion to approve the minutes of the July 5, 2007 Work Session, July 17, 2007 Trustees Meeting, July 20, 2007 Trustees Meeting, July 24, 2007 Trustees Meeting, July 31, 2007 Trustees Meeting, August 9, 2007 Trustees Meeting, August 13, 2007 Work Session. Ms. Wolff seconded. Upon roll call, all voted “QYE.”
CORRESPONDENCE
There was no correspondence.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Proclamations were read for Faith Church and Rivertree Church for their volunteer efforts at Midsummer.
Mr. Bill Knepp presented an update on the Town Criers Convention, which is coming to Miami Township on November 14th thru the 16th in 2007.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of June.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Ms. Case
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Zellner
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 364 checks numbered 95364-95727 for the total amount of $1,310,537.35 plus payroll and payroll taxes for July 14, 2007 in the amount of $343,719.93, payroll and payroll taxes for July 28, 2007 in the amount of $307,436.47, and payroll and payroll taxes for August 11, 2007 in the amount of $317,489.05. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
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Ms. Wolff moved to grant employment to:
o Matthew Gilliam
o Leah Handelsman
o Jason Jewitt
o Hanson Workman
For the position of Probationary Firefighter 2/Paramedic, Base Pay Rate: $14.44, Daytime Rate: $18.53, Nighttime Rate: $15.73. All to be effective September 4, 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Wolff moved to make conditional offers of employment to:
o Andrew Housh for the position of Maintenance Worker, Service
o Carol Gulick for the position of Part-Time Instructor, Recreation
o Jason Jacobs for the position of Part-Time Instructor, Recreation
Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to withdraw the conditional offer of employment to Steven Laskey for the position of FF/Medic. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the promotion of Chris Marsh from FF2/EMT to FF2/Medic, pay increase to $14.95 base pay rate, $19.04 daytime rate, and $16.24 nighttime rate, effective August 22, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE,”
Ms. Wolff made a motion to change the title of Brenda Wilson from Assistant Recreation Director to Recreation Program Coordinator. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-47 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Ms.Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to approve Project Change Order #2 for undercutting of 225'x16' of sub-surface near Walgreen's entrance due to poor soil conditions at a cost of $5,425.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to approve Project Change Order #1 for additional concrete and pier drilling at a cost of $1,215.62. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-46 extending the contract for a street lighting system, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-48 committing local funds for an Ohio Cultural Facilities Grant, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve Friday, July 11, and Saturday July 12, 2008 as the dates for Midsummer 2008. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the one- year contract with Frank Gates Service Co. for Workers' Compensation Administration in the amount of $38,407.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve a 30- day contract with Pasadena Development Company, LLC for demolition and removal of structures located at 5603 and 5607 Wolfpen Pleasant Hill Road at a cost $15,400.00
Ms. Wolff moved to approve the contract with the Bureau of Workers' Compensation for settlement agreement of a claim concerning Daryl Poe. The Bureau recommends a settlement between $1,000.00 and $3,000.00. Ms. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the contract with Hamilton County EPA for a memorandum of understanding - ownership to a new MCI trailer and tow vehicle. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the contract with Janet R. Richards and Walter James Borchelt for purchase of property located a 6343 Branch Hill-Guinea Road at a cost of $15,000.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to renew the Township's current health insurance plan with Anthem for the period September 1- September 30, 2007, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-49 authorizing an amendment to the Meyer Tax Increment Service agreement, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the travel request for Dean Miracle and Steve Wyan to the Apparatus Specifications and Vehicle Maintenance Symposium in Orlando, Florida, January 20-23, 2008 at a cost of $3,500.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the travel request for Harold Thiele to the Volunteer and Combination Fire Departments Symposium, Clearwater, Florida, November 1-4, 2007 at a cost of $2,070.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the travel request for David Duckworth to the ICMA Annual Conference, Pittsburgh, Pennsylvania, October 7-10, 2007 at a cost of $1,4,10.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the travel request for Melissa Thompson for the 2007 CarteGraph User Conference, Dubuque, Iowa, October 4, 2007 at a cost of $1,643.00 Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Steve Neago, 5784 Observatory Court, addressed the Board concerning and article in the August 11, 2008 Enquirer. The article referenced a large company moving into Miami Township. Mr. Neago was concerned that the company that he heard was moving in would not be a good corporate neighbor. Mr. Neago would also like public comment be included in the TV taping of the Board Meetings.
Mike Bennett, 498 Blackhaw Trail, wants to procure a variance to allow him to have more than three dogs. Mr. Bennett has show dogs and, at the present time, has seven.
Ms. Wolff moved to go into Executive Session to discuss Pending or Imminent Litigation Pursuant to Section 121.22(G)(3) of the Ohio Revised Code and to consider the Discipline of a Public Employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Mr. Humnphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to come out of Executive Session and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 8:28 pm.
ATTEST: _________________________________________________________
M. Charlene Case, Acting Fiscal Officer
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Kendal A. Tracy, Chairperson