The Miami Township Board of Trustees met in work session on
October 1, 2007 at 3:00PM at the Miami Township Civic Center.
The work session took place in the Administrative Conference
Room. Chairperson Ken Tracy called the meeting to order. Mr.
Humphrey made a motion to appoint David Duckworth, Township
Administrator, Acting Fiscal Officer for the purpose of
recording minutes. Mrs. Wolff seconded the motion. Upon roll
call, all voted "AYE". Mr. Duckworth called the roll.
Present were: Ken Tracy, Mary Makley Wolff and Edwin H.
Humphrey.
Mr. Duckworth provided the Board with an update on the plans and
activities of the Clermont County Transportation Improvement
District.
Krystin Thibodeau updated the Board on the recreation entrance
on the west side of the Civic Center. The final sign was
delivered but the color was incorrect. Expect shipment of new
sign within 30 days.
Mr. Duckworth advised the Board that the delivery of the lobby
furniture is scheduled for October 5.
Mike Mantel updated the Board on the status of the outdoor
lighting project at the Civic Center. The remaining lights
should be installed within the next 2-3 weeks.
Mr. Humphrey advised the Board that the regional community
emergency notification system discussed at the last work session
is likely to be a 2008 project. Mr. Humphrey is in the process
of inquiring if the township can obtain the system at an earlier
date.
Mr. Duckworth advised the Board that the township's records
management policy and records retention schedules have been
amended pursuant to House Bill 9 and will be submitted to the
township's Records Commission for approval.
Mr. Mantel updated the Board on the status of the township's
road paving program. Mr. Mantel advised the Board that he was
able to get a very competitive price for asphalt to repave a
portion of the Miami Meadows Park drive. The rest of the road
paving work should be completed by the end of October.
Mr. Duckworth asked the Board to consider allowing the township
to link its website to commercial websites. Mr. Korfhagen
advised the Board that he did not believe this was permitted but
would conduct a legal review of the statutes.
Krystin Thibodeau asked the Board to consider implementing a
policy governing the use of township parks for fund raising
events such as a 5K. Ms. Thibodeau expressed concern about
allowing the use of township parks for these type of events
without having a policy adopted and fee established to offset
the cost of township personnel and equipment needed at the
event. The Board directed Ms. Thibodeau to prepare a draft
policy.
Mr. Humphrey made a motion to go into executive session to
discuss the employment of a public employee pursuant to Section
121.22(G)(1) of the Ohio Revised Code. Mrs. Wolff seconded. Upon
roll call, all voted "AYE."
Mrs. Wolff made a motion to come out of executive session, Mr. Humphrey seconded. Upon roll call, all voted "AYE."
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 4:45PM.
ATTEST:
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David D. Duckworth, Acting Fiscal Officer
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Ken Tracy, Chairperson