The Miami Township Board of Trustees met in work session on August 13, 2007 at 10:00AM at the Miami Township Civic Center. The work session took place in the Training/Conference Room. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Duckworth provided the Board with an update on the plans and activities of the Clermont County Transportation Improvement District.
Mr. Pennington informed the Board that employee training on the Miami Township Customer Service Standards took place on July 28. Fourteen staff members attended the training. The new township customer service guidelines are now in use.
Krystin Thibodeau updated the Board on the recreation entrance on the west side of the Civic Center. The final sign has been ordered and should be installed within the next 30 days.
Mr. Pennington updated the Board on the information signage project for the Civic Center. All of the equipment has been installed. There are still a few minor issues to be worked out all of which will be addressed through training.
Mr. Duckworth advised the Board that the lobby furniture has been ordered and delivery is expected within 45 days.
Mike Mantel updated the Board on the status of the outdoor lighting project at the Civic Center. The majority of the pole mounted lighting has been installed. The remaining lights should be installed within the next 2-3 weeks.
Chief Whitworth provided the Board with a presentation on Continuity of Government. This is an essential function of emergency management which deals with maintaining government operations after a major disaster. Chief Whitworth will provide the Board with a recommendation over the course of the next few months specific to approving a Continuity of Government plan for Miami Township.
Mr. Duckworth discussed a proposal and subsequent recommendation to add a third day at next year's Midsummer. The Board agreed with the recommendation and directed Mr. Duckworth to place this on the agenda for the final approval at the August 21st Trustees meeting.
Mr. Duckworth made a recommendation to promote James Lucas from Maintenance Worker 3 to Facilities Maintenance Supervisor, effective August 13, 2008, pay rate of $24.50 per hour. Mrs. Wolff made a motion to promote James Lucas from Maintenance Worker 3 to Facilities Maintenance Supervisor, effective August 13, 2008, pay rate of $24.50 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”.
County Engineer Pat Manger and Clermont County Transportation Improvement District (TID) Secretary Steve Wharton updated the Board on the TID projects that are planned in Miami Township. Mr. Manger and Mr. Wharton advised the Board that the Miami Township projects are part of a larger county pool of projects. Resources from Miami Township will be added to the pool of resources from the County Commissioners, County Engineer and Union Township. The purpose of the pooling approach is to use these funds to leverage other funds from the State of Ohio and Federal government.
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 12:40PM.
ATTEST: ____________________________________________________________
David D. Duckworth, Acting Fiscal Officer
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Ken Tracy, Chairperson