The Miami Township Board of Trustees met in special session on February 12, 2007 at 11:00AM at the Miami Township Civic Center. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Duckworth provided the Board with a draft job description for the position of Facility Manager. Mr. Duckworth asked that the discussion on the position of Facility Manager be tabled to the February Trustees meeting. .
Mr. Duckworth updated the Board on the status of the Community Park Amphitheater/Shelter design. Mr. Duckworth advised the Board that he should be ready to ask for authorization to bid this project at the February 20th Trustees meeting.
Chief Bailey provided the Board with a summary of the different police facility remodeling options. After considerable discussion, the Board asked Chief Bailey to provide them with the Facility Needs Assessment.
Tim Hershner of the Clermont County Planning Department updated the Board on the status of the Countywide Land Use Plan Update. Mr. Hershner advised the Board that the county's land-use plan for Miami Township will not include the same land-use categories as the township's land-use plan but the general composite of the plan will be same. Mr. Hershner advised the Board that there will be an open house on March 8, 5pm-7pm, at the County Planning Offices for the public to review the draft countywide land use plan.
Tim Pennington advised the Board that he has received input from the Miamiville Civic Association with respect to the Welcome to Miamiville sign. The sign design is acceptable to the Miamiville Civic Association. Staff will move forward with the sign project.
Larry Fronk provided the Board with a recommendation on increasing certain zoning fees. The Board directed Mr. Duckworth to prepare a recommendation for the February 20th Trustees meeting.
Mr. Duckworth advised the Board that he does not have any new information to report on an internet auction. The Board agreed to have this item removed from future Work Session agendas until there is new information to report.
Mr. Duckworth advised the Board that no sponsorship has been secured for a second Clermont Philharmonic concert in 2007. The Board agreed to have this item removed from future Work Session agendas until there is new information to report.
Mr. Duckworth provided the Board with an update on the plans and activities of the Clermont County Transportation Improvement District.
Tim Pennington advised the Board that he has held two meetings with staff to design the township's customer service program and still expects to have it in place by the end of March, 2007.
Walt Fischer provided the Board with a design of a new logo for future Service Department vehicles. The Board had no objections to the new design.
Krystin Thibodeau provided the Board with a recommendation on allowing recreation department program participants to use the facility entrance on the west side of the Civic Center. The Board had no objections to this plan.
Tim Pennington updated the Board on the plans for the Bark Park Grand Opening scheduled for Saturday, April 21st. The Board had no objections to the plans.
Mike Mantel updated the Board on the status of the air conditioning unit the Civic Center. Mr. Mantel recommended that the Board consider replacing several components of the existing air conditioning unit. These changes will be more energy efficient and the future energy savings will offset the cost of the air conditioning unit. Mr. Mantel advised the Board that the cost of the project will be approximately $75,000. The Board directed Mr. Duckworth to have a recommendation prepared for the February 20th Trustees meeting assuming Mr. Mantel will have specifications and bid documents prepared.
Mr. Duckworth presented the Board with a change to the township's Facility Use Policy. The proposed change will increase the amount of time that a Homeowner's Association can reserve a facility and eliminates the requirement that they pay a $100 security deposit for their annual meetings. The Board directed Mr. Duckworth to prepare a recommendation for the February 20th Trustees meeting.
Mr. Humphrey requested that staff incorporate lights on the rear of the Civic Center when developing a new lighting plan.
Mr. Humphrey requested that the “on-hold” message for the township be updated more frequently.
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 12:55PM.
ATTEST: ____________________________________________________________
David D. Duckworth, Acting Fiscal Officer
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Ken Tracy, Chairperson