The Miami Township Board of Trustees met in special session on January 8, 2007 at 10:00AM at the Miami Township Civic Center. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Duckworth asked that the discussion on the position of Facility Manager be tabled to the February work session.
Mr. Duckworth introduced Rick Tripp with Michael Shuster and Associates who presented a conceptual design for the proposed Community Park Amphitheatre/Shelter. Mr. Tripp anticipates having the final design completed and bidding documents ready by mid-February. Mr. Duckworth advised the Board that he should be ready to ask for authorization to bid this project at the February 20th Trustees meeting.
Mr. Duckworth advised the Board that he has received a request to have the last remaining sections of Cinema Drive and Montclair Blvd. accepted in the township road system. Prior to making a recommendation to the Board, Mr. Duckworth has requested a letter from the County Engineer indicating that these sections of roadway conform to county road construction standards. Mr. Duckworth advised the Board that he expects to make a recommendation for Board action at the January 16th Trustees meeting.
Mr. Duckworth advised the Board that he is interested in holding an internet auction for surplus township equipment. The Board requested additional information and Mr. Duckworth will do further research prior to making a recommendation to the Board for an internet auction.
Mr. Duckworth advised the Board that no sponsorship has been secured for a second Clermont Philharmonic concert in 2007.
Tim Pennington had not yet made contact with the Miamiville Civic Association to review the Welcome to Miamiville sign. He expects to have an update at the next work session.
Mr. Duckworth provided the Board with an update on the plans and activities of the Clermont County Transportation Improvement District.
Larry Fronk advised the Board that Tim Hershner from the Clermont County Planning Department has been invited to attend the February work session to review the Countywide Land Use Plan updating process.
Mr. Duckworth asked that the Sports Tournaments be removed from future Work Session agendas until there is new information to report.
Tim Pennington advised the Board that he is currently working on the customer service program and still expects to have it in place by the end of March, 2007.
Mr. Duckworth advised that Board that he has not had any follow-up discussions with the YMCA. He requested that this item be removed from future Work Session agendas until there is new information to report.
Mr. Duckworth advised the Board that he has not received nor heard of any power outage complaints since the last work session. He requested that this item be removed from future Work Session agendas until there is new information to report.
The Trustees reviewed updated draft policies for repairs and replacements of damaged lawn sprinklers and mailboxes caused by township snowplows. The Board is expected to take action approving these policies at the January 16th Trustees meeting.
Mr. Humphrey asked if additional tables and chairs for the Civic Center can be included in the 2007 budget. Mr. Duckworth stated that he would add this to the budget which is to be approved at the January 16th Trustees meeting.
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 1:10PM.
ATTEST: ____________________________________________________________
David D. Duckworth, Acting Fiscal Officer
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Ken Tracy, Chairperson