The Miami Township Board of Trustees met in regular session on Tuesday, May 16, 2006 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Christ Presbyterian Church Pastor, Jean Holmes gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mr. Tracy made a motion to approve the minutes of the May 03, 2006 meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read four (4) liquor permit requests from the Ohio Division of Liquor Control; Inn The Hollow Management Co Inc dba Sleepy Hollow Inn, T Brock LLC dba Mingles Bar & Grill, Putters Tavern III Inc and Billboards Sports Grille LLC. There were no objections.
Mr. Ferry read a notice from the Board of County Commissioners advising the Pineland Estates Design Review will be heard May 23, 2006 at 5:00PM.
Mr. Ferry read a notice from Linda L Fraley, Clermont County Auditor announcing the Tax Incentive Review Council for the year 2006 is Thursday, May 18, 2006.
Mr. Tracy made a motion to adopt a Proclamation recognizing Emergency Medical Services Week May 14-20, 2006. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt a Proclamation recognizing May 14-20, 2006 as National Police Week. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt a Proclamation recognizing May 21-27, 2006 as Public Works Week. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
A representative from each department presented an overview of their April
activities:
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Information Services Mr. Snow
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Fischer
Miami Township Administrator, Mr. Duckworth recommended the Board accept the
bid submitted by Adleta, Inc. in the amount of $134,785.00 for the 2006 Concrete
Curb Repair project. Mrs. Wolff made a motion to accept the bid from Adleta,
Inc. and authorize the Township Administrator to sign the required contracts on
behalf of the Board. Mr. Tracy seconded the motion. Upon roll call, all voted
"AYE."
Mr. Humphrey advised the Board that the four Special Meetings previously set (
March 14, 27, 28, and April 06, 2006) did not have a quorum. Mr. Humphrey was
the only Trustee to attend these meetings therefore no minutes are required.
Mr. Tracy made a motion to pay the bills of the Township including 146 checks numbered 91349 to 91485 for the total amount of $1,071,118.22 plus payroll and payroll taxes for May 12, 2006 in the amount of $285,923.50. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider the following personnel actions: Grant employment to Chris Burdsall as seasonal maintenance worker (parks department) at $10.00 per hour, effective May 25, 2006. Mrs. Wolff made a motion to approve the employment of Chris Burdsall at $10.00 per hour, effective May 25, 2006. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE." Grant employment to Margaret Young, volunteer girls softball coach, effective May 16, 2006. Mr. Tracy made a motion to approve the employment of Margaret Young. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Grant employment to Linda Scott as recreation assistant at $10.00 per hour, effective May 01, 2006. Mr. Tracy made a motion to approve the employment of Linda Scott. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Accept the termination of the following seasonal recreational employees, effective May 16, 2006; Brian Rogers, David Haines, Alisha Stiteler and David Tennant. Mrs. Wolff made a motion to accept the terminations. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2006-33 amending the Township's 2006 Annual Appropriations, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to cancel the May 18, 2006 Special Meeting scheduled to review the Tax Increment Financing Districts as part of the annual meeting of Clermont County Tax Incentive Review Council, due to scheduling conflicts. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt two revised policies to the Police Department Operating Policy and Procedures as presented. The policies revised are the Promotion Procedure and Internal Investigation Procedures. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2006-35 authorizing the Miami Township Police Department to apply for a grant through the DARE Grants Program and authorizing the Township Administrator to enter into agreement with the Ohio Attorney General's office, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve out of township travel for Fire and EMS employees Dan Mack, Jason Peng, Ross Pawlak, Lynn Mesley and Steve Wells to attend the American Heart Association Conference in Orlando, Florida June 23-25, 2006 at an estimated cost of $5,835.00. Mr. Tracy made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2006-34 disposing of surplus
equipment and authorizing the sale of surplus equipment to another political
subdivision and dispensing with the second reading. The equipment includes one
wire dog kennel, one doghouse, one safe for storing explosive material and one
lot of explosives training materials. Equipment valued at $600.00. To be sold to
the City of Middletown, Ohio Police Department. Mr. Tracy seconded the motion.
Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board set a bid opening date for the Civic Center
Fire and Security Alarm System. Mrs. Wolff made a motion to set a bid opening
date of June 2, 2006 at 12 Noon for the Civic Center Fire and Security Alarm
System Project. Mr. Tracy seconded the motion. Upon roll call, all voted
"AYE."
Mr. Duckworth requested the Board's decision on charging the Milford-Miami Township Chamber 25% of sales or the regular price for their booth at Midsummer. The Board directed Mr. Duckworth to charge them the same as all other vendors.
The Board directed Mr. Duckworth to proceed with the plan to charge $5.00 per car for parking at the Midsummer event.
Mr. Marvin Hudson of 5969 Pinto Place advised the Board the Annual St. Vincent-DePaul Race will be on Saturday, June 17, 2006 starting at 9:00AM. He also recommended that when the Police take a report about an animal bite they notify the SPCA.
Theresa Conover of 909 State Route 131 presented the Board with questions about a public records request she has made and comments about the responses.
There were no other public comments.
Mrs. Wolff made a motion to go into Executive Session to discuss Pending or Imminent Litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to authorize Miami Township Law Director John Korfhagen to enter into settlement negotiations for workers' compensation cases, Christopher Craig and Clarence Gossett. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey
adjourned the meeting at 8:58 PM.
ATTEST: __________________________________________________________
Eric C. Ferry, Fiscal Officer
__________________________________________________________
Edwin H. Humphrey, Chairperson