The Miami Township Board of Trustees met in regular session on Tuesday, November 15, 2005 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given by the Boy Scouts. The Scouts also presented a story of why and how the Star Spangled Banner was written. Father Mike Cordier of St. Elizabeth Ann Seaton Church gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry called the roll. Attending were Mary Makley Wolff, Edward H. Humphrey and Ken Tracy. Mr. Humphrey made a motion to approve the minutes from the November 01, 2005 meeting. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a notice from the Clermont County Commissioners advising the Gatch Farm Subdivision Design Plan Review will be Tuesday, November 22, 2005 at 5:00PM in the Engineering Conference Room, 2381 Clermont Center Drive.
Representatives from each department presented activity reports for the month
of October:
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Information Services Mr. Snow
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Fischer
Mr. Humphrey made a motion to adopt RESOLUTION 2005-40 providing for the procurement of a street lighting system for White Farm, Section 3B, dispensing with the second reading and declaring an emergency. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth advised the Board that the Township has received bids from five financial institutions for the Township's banking services and depository for the period January 01, 2006 through December 31, 2010; Fifth Third, First Clermont, US Bank, Key Bank and Chase Bank. Mr. Ferry is recommending the contract be awarded to Chase Bank. Mr. Humphrey made a motion to approve Mr. Ferry's recommendation and award Chase Bank the contract for services January 01, 2006 through December 31, 2010 and authorizes the Fiscal Officer, Eric Ferry to enter into the necessary agreements. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Chief Whitworth presented an overview of the proposed Fire and EMS Special Duty procedures and fees. Mr. Humphrey made a motion to adopt the Fire and EMS Requests for Special Duty Detail Stand-By Service Procedures as presented. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to pay the bills of the Township, including 224 checks numbered 89840 to 90087 for a total amount of $644,806.15, plus payroll and payroll taxes for October 28, 2005 and November 11, 2005 in the amount of $550,075.57. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant employment to Daniel Tepe for the position of Recreation Assistant, pay rate $8.00 per hour, effective November 16, 2005. Mr. Tracy made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Public Hearing for Zoning Case #509 on December 06, 2005 at 7:00 PM before the regular Board meeting. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to send John Zellner to the Ohio Turfgrass Conference in Columbus, Ohio December 5-9, 2005 at a cost of $965.00. Mr. Tracy made a motion to approve the out-of-township travel request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board authorize Mr. Fischer to go out for bid for salt truck equipment and accessories and set a bid opening date for December 19, 2005 at 4:00PM. Mr. Tracy made a motion to authorize Mr. Fischer to go out for bids for salt truck equipment and accessories and set a bid opening date for December 19, 2005 at 4:00 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization from the Board for Chief Whitworth
to sign an agreement to allow Fire Fighter/Paramedic Daniel Berkebile to join
Task Force One as a Tactical Paramedic. Task Force One. Mr. Humphrey made a
motion to authorize Chief Whitworth to sign the agreement allowing Fire
Fighter/Paramedic Daniel Berkebile to join Task Force One. Mr. Tracy seconded
the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2005-41 amending the Township's 2005 Annual Appropriations, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to establish the following new budget accounts; 7-A-8 Lighting District- Other Expenses - $198.23, 52-A-5 Public Safety Levy (Fire) - Supplies $2,601.95, 52-A-6 Public Safety Levy (Fire)- Repairs-$6,270.57 and 52-A-7-Public Safety Levy (Fire)- $1,937.73. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board there have been 8 applications submitted for the appointment to the RZC and BZA for the five-year term beginning January 01, 2006. The Board needs to set a date to interview the applicants. Mr. Humphrey made a motion to hold a Special Meeting on Thursday, December 8, 2005 at 7:30 PM for the purpose of interviewing the RZC and BZA candidates. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Special Meeting on Tuesday, December 6, 2005 at 9:00 AM to review the 2006 budget with each Department head and any other business that should come before the Board. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Dillon of Timbercreek Drive asked when the road construction would be done.
Gregory Burson of 5789 Mellie Drive asked if the Township could not clean the
roads of snow so the kids could have more snow days off school.
Charles Dillard of Wolfpen-Pleasant Hill asked if the Board could make race
tracks for stock cars in Miami Township.
Adam Rossner of 554 Belle Meade Farm asked if it was hard clearing all the snow
last year.
Jacob Puckett asked if all the salt used by the road crew would be good to put
on pretzels.
Josh Phillips of Bridgestone Drive asked how the speed limits are decided.
Nathan asked how many salt trucks the Township has.
There were no other comments.
Mr. Humphrey made a motion to go into Executive Session to consider the Purchase of Property Pursuant to section 121.22(G)(2) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to go into Executive Session to consider the employment and compensation of a public employee pursuant to section 121.22(G)(1) of the Ohio Revised Code. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:57 PM.
ATTEST: ________________________________________________________
Eric C. Ferry, Fiscal Officer
________________________________________________________
Mary Makley Wolff, Chairperson