The Miami Township Board of Trustees met in regular session on Tuesday, September 20, 2005 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Fire and EMS Chief, Jim Whitworth gave the invocation. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Mary Makley Wolff, Edwin H. Humphrey and Ken Tracy. Mr. Humphrey made a motion to approve the August 16, 2005 regular meeting minutes and the August 22, 2005 special meeting minutes.. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
There was no correspondence.
Good Neighbor Awards were presented to Steven Briggs, Mike Jackson and
Donna Johnson for their assistance in the apprehension of a suspected arsonist
in Miami Township.
A Good Neighbor Award was presented to George Roberts for his assistance in the
apprehension of two criminals in Miami Township.
A Good Neighbor Award was presented to the Lily's of the Valley Garden Club
members, Terry Kirk, Betty Anderson and Kim Chamberlain for their efforts in
making the Library a more attractive and inviting place for patrons.
Mr. Tracy made a motion to adopt a Proclamation supporting State Issue 1- amending the Ohio Constitution to authorize the issuance of General Obligations of the State to finance local government public infrastructure capital improvements, research and development, and the development of certain sites and facilities in Ohio, and to expand State and Local government authority regarding economic development. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt a Proclamation recognizing October 9, 2005, through October 15, 2005 as Fire Prevention Week. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
The August activity reports were presented by a representative from each department.
Community Development Larry Fronk
Community Relations Tim Pennington
Finance Eric Ferry
Fire/EMS Jim Whitworth
Information Services Chris Snow
Police Steve Bailey
Recreation Krystin Thibodeau
Service Walt Fischer
Miami Township Administrator, David Duckworth advised the Board five (5) bids were received regarding the Fiber Optic Connection Project. Bids were opened at 4:00Pm on September 2, 2005. The bid proposals were;
COMPANY ROUTE 1 BID ROUTE 2 BID
CTS Telecomm $ 54,728.98 $40,034.03
Team Fishel Company $ 72,542.03 $54,920.16
Cincinnati Bell $114,734.01 $99,872.49
Protocol Communications $ 53,255.00 NONE
Gundenkauf Corp. $ 75,175.00 $64,950.00
Mr. Duckworth recommended the Board accept the bid submitted by Protocol Communications, Inc. in the amount of $53,255. for the Fiber Optic Connection Project, Underground option. He also recommended the Board accept the exception listed in the Protocol Communication, Inc. bid for a 200' reserve of fiber for an additional $470.00. He also recommended the new completion date be November 04, 2005. Mr. Humphrey made a motion to accept the bid from Protocol Communications in the amount of $53,255.00 plus the exception listed at an additional cost of $470.00 for the Fiber Optic Connection Project, set a completion date of November 04, 2005 and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Chairperson Wolff called the PUBLIC HEARING on the application for a Street Lighting District for White Gate Farm, Section 3b, to order. Mr. Ferry read the legal notice. The application was presented by Miami Township Administrator, David Duckworth. There were no questions from the Trustees. There were no adjacent property owners present for statements. There were no communications relative to the case. There were no comments from anyone in attendance Mr. Humphrey made a motion to close the public portion of the Public Hearing. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to set this project out to bid with a bid opening of 2:00PM, October 17, 2005. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to pay the bills of the Township including 307 checks numbered 89293 to 89578 for the total amount of $1,305,105.99 plus payroll and payroll taxes for August 19, September 02 and September 16, 2005 in the amount of $830,467.23. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Justin Null for the position of part-time Firefighter II/Paramedic; Mr. Tracy made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." to Jim Brockman for the position of full-time Code Enforcement Officer. Mr. Tracy made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." to James Fugate and Robert Morgan for the position of Seasonal Maintenance Worker. Mr. Tracy made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." and to Kelly Spillman and Geoff Wahl for the position of Recreation Assistant/Recreation Specialist. Mr. Tracy made a motion to approve the recommendations. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to terminate the following part-time recreation employees; Veronica Branenen, Suzi Deller, Vanessa Edwards, Susan Kupka, Tracy Kuethe, Russ Polard, Laura Sheldon, Cynthia VanSyoc, Barbara Vorwerck and Emily Wilson. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board, the Clerk's office is requesting the Board advertise for bids for the Township's active and inactive deposits and related banking services. Bids are due October 26, 2006 on or before 4:30PM. A recommendation will be transmitted to the Board for consideration at the November 01, 2005 meeting. Mr. Tracy made a motion to authorize the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt the Development Plan and authorize Mr. Duckworth to take action to establish RID's. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to hold a Special Meeting on November 09, 2005 for the purpose of conducting a Public Hearing on the RID's as required by ORC 5709.40 and any other business that may come before the Board. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2005-35 authorizing the Township Clerk to issue a Then and Now Certificate for payment of $11,350.93 to multiple vendors, by authority of Chapter 504 and section 5705.41 of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2005-33 accepting the amounts and rates as determined by the Budget Commission for the 2006 budget and authorizing the necessary tax levies and certifying them to the County Auditor, and dispensing with a second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board the Milford Exempted Village School District would like to donate to the Township a used school bus which will be used by the Fire and EMS Department for rescue training. Mr. Humphrey made a motion to accept the donation. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2005-34, a resolution authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 5603 Wolfpen Pleasant Hill Road, 5607 Wolfpen Pleasant Hill Road, 1090 Rainbow Trail and 1110 Rainbow Trail, dispensing with the second reading and declaring an emergency. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to authorize Mr. Duckworth to sign a contract with Cross Roads Talent Agency for the annual Holiday Tree Lighting festival on 12/03/2005 for $1,325.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to set October 31, 2005 as Trick or Treat night in Miami Township from 6PM to 8PM. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Jim Constable, 2 Oak View asked how much money the safety service tax levy that is being put on the ballot this fall will bring in. Chief Bailey responded is could bring in $3,744,787.00 to be shared between the two departments. He also asked for a meeting with Mr. Ferry to discuss the financial records of the Township. Mr. Ferry advised him to call to schedule a meeting for next week.
There were no other public comments.
Mr. Tracy made a motion to go into Executive Session to discuss the purchase of property or sale of property pursuant to section 121.22(G)(2) of the Ohio Revised Code and to consider the employment and compensation of a public employee pursuant to section 121.22(G)(1) of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:20 PM.
ATTEST: ________________________________________________________
Eric C. Ferry, Clerk
________________________________________________________
Mary Makley Wolff, Chairperson