The Miami Township Board of Trustees met in regular session on Tuesday, March 01, 2005 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Pastor Steve LoVellette of Faith Evangelical Free Church gave the invocation. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Mary Makley Wolff, Edwin H. Humphrey and Ken Tracy. Mr. Humphrey made a motion to approve the meeting minutes from February 01, 2005. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a letter from the Village of Bethel inviting the Trustees to attend the Welcome Home 216th Battalion Parade on Saturday, March 05, 2005 at 3:00PM.
Mike Hale and his Boy Scout Troop presented an award of appreciation to the Miami Township Fire/EMS Department and Police Departments.
A representative of each department presented a report of the January
activities.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Information Services Mr. Snow
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Fischer
Zoning Case #506- Bandicorp
Chairperson Wolff opened the public hearing of Zoning Case #506. Mr. Ferry
read the Notice of Public Hearing, The Clermont County Planning Commission voted
to recommend approval of the request with the conditions that the applicant
address all comments and/or concerns submitted by the Ohio Department of
Transportation, the Clermont County Engineer and the Clermont County Water and
Sewer District in a satisfactory manner, that Miami Township ensures that all
elements of a complete site plan are addressed prior to approval, as required by
Chapter 27 of the Miami Township Zoning Resolution, and that the plans be
amended to include sidewalks along the entire length that the project site
fronts along State Route 28, and a continuous sidewalk from the public
right-of-way to the entrance of the proposed retail center, per the requirements
set forth in the Miami Township Zoning Resolution. The Miami Township Rural
Zoning Commission approved the request. Miami Township Community Development
Director, Larry Fronk presented an explanation of the case. Jim Cook, Brandicorp,
LLC of 45 Fairfield Avenue, Bellevue, Kentucky presented the application. There
were no adjoining property owners present. There were no comments from concerned
citizens. There was no correspondence relative to the case. Mr. Fronk
recommended the Board approve the request. Mr. Humphrey made a motion to close
the public portion of the case. Mr. Tracy seconded the motion. Upon roll call,
all voted "AYE." Mr. Humphrey made a motion to accept the
recommendation of the Miami Township Zoning Commission and approve the change
requested. Mr. Tracy seconded the motion. Upon roll call, all voted
"AYE."
Miami Township Administrator, Dave Duckworth recommended the Board enter into an
agreement with Bev Wolbers for the operation of the concession facility at Miami
Meadows and authorize him to sign the contract on behalf of the Board. Mr.
Humphrey made a motion to authorize Mr. Duckworth to sign a contract on behalf
of the Board with Bev Wolbers for the operation of the concession facility at
Miami Meadows. Mr. Tracy seconded the motion. Upon roll call, all voted
"AYE."
Mr. Duckworth advised the Board there is a contractual problem with vendors we are working with regarding the creation of a credit card acceptance program at the Township. Mr. Chris Snow explained an option the Township could consider. After a discussion by the Board it was decided to table a decision until a future date not determined.
Mr. Humphrey made a motion to pay the bills of the Township including 292 checks numbered 87441 to 87721 for the total amount of $640,700.63 plus payroll and payroll taxes for February 04 and February 18, 2005 in the amount of $473,845.02 Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Ben Kilbarger and April Kilbarger for the position of Part-Time Recreation Instructor/Assistant, to Marty Skidmore, Bryan Rogers and David Haines for the position of Part-Time Recreation Instructor, to Patty Hall for the position of Seasonal Park/Road Maintenance Worker/Custodial Worker, and to Patty Holbert for Part-Time Fire Department Clerk. Mr. Humphrey made a motion to approve the recommendations. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve a new job description for the position of Park/Road Maintenance Worker/Custodial Worker-Seasonal. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2005-11 declaring Board of Trustees support for the proposed Grailville low-income tax credit development, dispensing with the second reading. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board schedule a public hearing for a proposed lighting district for the Reserves of White Gate Farm. Mr. Humphrey made a motion to schedule a Public Hearing for the proposed lighting district on April 05, 2005 during the regularly scheduled Trustee meeting. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2005-10 for additional legal services, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2005-12 authorizing the Township Clerk to issue a Then and Now Certificate in the amount of $79,755.75 to multiple vendors. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Public Hearing for Zoning Case #507 on March 15, 2005 at 7:00PM during the regularly scheduled Trustee meeting. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Miami Township Service Director, Walt Fischer presented the Board with the Annual Township Highway System Mileage Certification (2004) for their signatures. The Township had 137.21 Township miles for the calendar year 2004. The Trustees signed the certification.
Mr. Fischer requested the Board approve an adjustment to the Cemetery Lot sale prices and Internment Fees. Mr. Humphrey made a motion to approve the new fee structure for the Cemetery. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve Mr. Duckworth signing a contract with Skyhawks Academy, Inc to provide various summer recreation sports program between June 01 and August 31, 2005. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board give some direction for the Good Neighbor Program. Mr. Pennington informed the Board that there are five (5) nominees so far, and he would forward the list to the Board for review.
Mr. Humphrey made a motion to adopt the Electronics Record Retention policy. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2005-13 approving the advance of Funds from the General Fund to the Lighting District Fund in the amount of $40,000.00. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve out-of-township travel for Walt Fischer and Mike Mantel to attend the APWA Snow Conference in Kansas City, Missouri, April 17-20, 2005 at a cost of $2,222, for Walt Fischer and Mike Mantel to attend the APWA Ohio State Safety Exp in Toledo, Ohio, May 16-19,2005 at a cost of $1,773.00 and for Todd Koehler, from the Fire/EMS Department to attend Pinpoint Technologies 2005 Summit in Westminster, Colorado, May 10-13, 2005 at a cost of $1,714.00. Mr. Humphrey made a motion to approve the requests. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Robert Chaney of 872 Carpenter Road asked for a progress report on the clean up of the abandoned property on Carpenter Road. Mr. Duckworth advised Mr. Chaney that we cannot take any action on this property as it is currently in foreclosure.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss the appointment, compensation and promotion of a Public Employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code and to prepare for and review Negotiations with Public Employees pursuant to Section 121.22(G)(4) of the Ohio Revised Code. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to authorize the Administrator to prepare a resolution approving a three (3) percent wage increase for all eligible non-union employees. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:50 PM.
ATTEST: __________________________________________________________
Eric C. Ferry, Clerk
__________________________________________________________
Mary Makley Wolff, Chairperson