The Miami Township Board of Trustees met in regular session on Tuesday, August 05, 2003 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Chairperson Wolff gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes of the July 15, 2003 Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Police Chief Steve Bailey administered the Oath of Office to Sgt. Matthew J. Davis.
Police Chief Bailey presented the Outstanding Student Award and the Leadership Award to Officer Jamie Hooven.
Police Chief Bailey presented the Police and Fire/EMS Citizen Lifesaving Award to Lorie Purtell and John Updyke. Their combined efforts saved the life of a young child in a pool accident on July 6, 2003.
Fire/EMS Chief Jim Whitworth presented Nancy Moore of Indiana Insurance with
an Award of Thanks for their donation to support the senior services program.
Mr. Ferry read notices from the Ohio Division of Liquor Control regarding the
transfer of a license to Shiridi Inc dba Quick ES Drive Thru at 1734 D SR131 and
SKS Management LLC at 1279 SR28. There were no objections to the applications.
Mr. Ferry read a letter from the Clermont County Engineer announcing the temporary closure of a portion of Loveland Miamiville Road Monday July 21st at 7:00AM thru 7:00AM, Tuesday, September 2, 2003.
Mr. Ferry read a letter from Frederick P. Grove suggesting an ordinance against bike riding on 2-lane roads.
Miami Township Administrator, David Duckworth advised the Board six bids were
received on August 01, 2003 for the Woodspoint Drive Extension Project. Service
Director, Walt Fischer recommended the Township accept the bid submitted by DER
Development in the amount of $673,849.79. The revised engineer's estimate for
the project is $695,000.00. Mr. Uecker made a motion to accept the bid and award
DER Development the contract for the Woodspoint Drive Extension Project and to
authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr.
Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC HEARING - STREET LIGHTING DISTRICT-ASHTON WOODS, SECTION 2
Mr. Ferry read the legal notice.
Mr. Duckworth presented the request.
There were no questions from the Board.
There were no comments from adjacent property owners.
There were no communications relative to the case and no other comments.
Chairperson Wolff closed the public hearing.
Mr. Uecker made a motion to adopt RESOLUTION 2003-36 providing for the
procurement of a street lighting system, dispensing with the second reading and
declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all
voted "AYE."
Reminders: Music in the Park at Riverview Park, Sunday August 10th
a. Battle of the Bands 1:00PM-4: 30PM
b. LeRoy Ellington & the E-Funk Band 5:30PM-8: 30PM
Mr. Uecker made a motion to pay the bills of the Township including 143 checks numbered 81910 to 82096 for a total amount of $402,443.34 plus Payroll and Payroll taxes for July 25, 2003 in the amount of $244,289.99. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Therese Taphorn and Michael Schnell for the position of Part-Time Recreation Counselor. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Eve Stone and Vanessa Edwards for the position of Part-time Recreation Instructor. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board promote Dustin Vinup from Fire Fighter 1/EMT to Fire Fighter 2/EMT, with a pay increase from $10.28 per hour to $10.60 per hour, effective August 03, 2003. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board remove Mike Mantel, Maintenance Foreman from probation effective July 29, 2003 with a pay increase from $22.49 per hour to $24.06 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant employment to Curtis Amerin for the position of Seasonal Maintenance Worker, effective August 5, 2003 with a pay rate of $9.50 per hour and to Laura Sheldon for the position of Recreation Instructor, effective July 21, 2003 with a pay rate of $15.00 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider the following out-of-township
travel requests:
EMPLOYEE EVENT/LOCATION DATES COST
Ed Schmid National Conference October 10-15,2003 $1,580.
On Preventing Crime
Washington, DC
Dave Duckworth Int'l City & County Sept-21-25, 2003 $1,500.
Management Assoc
Annual Conference
Charlotte, NC
Mr. Uecker made a motion to approve the out-of-township requests. Mr. Humphrey
seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Chief Bailey to execute a contract with the Clermont County Department of Public Safety for the LEADS data holder of records agreement. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to execute a one-year contract with Frank Gates Service Co. for the OTARMA Workers Comp. Group Rating Services at a cost of $31,445.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-34 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 5723 Buckwheat Road and 5807 Highview Drive, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-35 establishing a new appropriations fund, Fund 50, Injury Prevention Grant (EMS), dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board the Township is in receipt of a petition for the establishment of a street lighting district for White Gate Farm, Section 1. Mr. Uecker made a motion to set a Public Hearing for the establishment of a street lighting district for White Gate Farm, Section 1 on September 2, 2003 during the regularly schedule Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve advertising for bids for the 2003 Road Paving Program with a bid opening date of August 18, 2003 at 4:15PM in the Clerk's office at the Township hall. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Tracy Bryant 5751 Mt. Vernon Drive representing the community of Shenandoah Trace spoke about the flooding on August 2, 2003, which was a repeat of the May 2003 flooding She stated the drainage problems have not been corrected and asked that something be done.
Betsy Payallo of 1281 Piedmont Drive presented the Board with some pictures from the flooding of their problem that has occurred since 1997.
Darrell Shelton of 5793 Mt. Vernon Drive asked for direction to help correct this drainage problem.
Deb Shinkle of 5790 Willnean Drive asked why 5788 Willnean Drive was not included as a nuisance.
The Board of Trustees presented a slide presentation of the flooded areas on Mt. Vernon Road that occurred on August 02, 2003. Several possible factors that contributed to the flooding were discussed.
Mr. Humphrey made a motion to amend RESOLUTION 2003-34 to add the vacant lot at 5788 Willnean Drive. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Terry Hattson of 334 Wiltse Avenue asked about the guidelines for the noise resolution.
Robert Pratt of 5835 Wolfpen Road asked several questions.
There were no other public comments.
Mr. Uecker made a motion to go into Executive Session to consider the employment of a Public Employee pursuant to the ORC, Section 121.22(G)(1), to discuss pending litigation pursuant to the ORC, Section 121.22(G)(3) and to discuss the purchase of property pursuant to the ORC, Section 121.22(G)(2). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize the Trustees, Clerk, Department Heads and Administrator to attend the OTA Summer Conference in Cincinnati August 6-9, 2003 at a cost not to exceed $500.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned
the meeting at 9:37PM.
ATTEST: ________________________________________________________
Eric C. Ferry, Clerk
________________________________________________________
Mary Makley Wolff, Chairperson