The Miami Township Board of Trustees met in regular session Tuesday, April 01, 2003 at 7:00PM at the Miami Township Civic building. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Chairperson Wolff called for a minute of silence to honor the men and women fighting for our freedom. Mr. Humphrey made a motion to approve the March 18, 2003 Trustee meeting minutes. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a letter from the office of the Clermont County Engineer advising that per the request from Miami Township, Corbin Drive (T-2703) will be closed due to severe deterioration of the road surface. Repairs are expected to be completed by the end of June 2003.
Service Director, Walt Fischer recommended the Board award the 2-year contract for Cemetery Lawn Maintenance to Neltner's Services and waive the performance bond requirement. Mr. Humphrey made a motion to award the 2-year Cemetery Lawn Maintenance contract to Neltner's Services, waive the performance bond requirement and authorize the Township Administrator to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 2003-15 authorizing the Township Administrator to incur obligations up to $1500.00 on behalf of the Township pursuant to section 507.11 of the Ohio Revised Code, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker noted the Board held a public hearing on the proposed Paxton Lake Street Lighting District on March 04, 2003. A competitive bid notice was published for a bid opening on March 28, 2003. One bid was received. The bidder was Cinergy. The annual cost is $16,918.80. Mr. Uecker made a motion to adopt RESOLUTION 2003-16 providing for the procurement of a street lighting system for the area known as Paxton Lake, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Sunday, April 06, 2003 Daylight Saving Time begins Friday, April 11 & Saturday, April 12, 2003 Brush Days/Miami Meadows Park Friday, April 26 & Saturday, April 27, 2003 Free Yard Sale Weekend Saturday, April 26, 2003 Clean & Green Spring Litter Pick Up Day Friday, May 02 & Saturday, May 03, 2003 Spring Clean Up Days
Mr. Humphrey made a motion to pay the bills of the Township including 95 checks numbered 80559 to 80660 for the total amount of $199,519.77 plus payroll and payroll taxes for March 21, 2003 in the amount of $216,559.50. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to grant conditional employment to Barbara Hite for the position of Part-Time Recreation Counselor. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to remove Joe Stubblefield, Maintenance Worker I from probation effective March 18, 2003, with a new pay rate of $12.46 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve a five-month leave of absence to Part-Time Paramedic Dede Kruse. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to approve the multiple pay rate schedule for part-time recreation personnel Nancy Miller. Mrs. Miller will be paid $10.00 per hour for time worked as a Recreation Counselor and $15.00 per hour for time worked as an Instructor. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to approve the contract between Miami Township and Hodge Brothers Construction for the construction of a sidewalk along Wolfpen Pleasant Hill Road at the Milford Junior High School, the total project not to exceed a cost of $14,818.00 and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to approve the contract with Cross Roads Talent Agency for Midsummer Entertainment and authorize Mr. Ferry, Township Clerk, to sign the agreement on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve advertising for bids for the Riverview Park Baseball Back Stops. The bidding documents to be set for opening on April 14, 2003 at 4:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to appoint David Duckworth and Paul Knepp as Township representatives for the Clermont County Tax Incentive Review Council (TIRC). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-17 authorizing support for the Miami Township 2003 Clean Ohio Conservation Fund application for financial assistance, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey informed the Board the Red Cross would like to use the Miamiville Station to temporarily store a trailer for a period of 4 to 6 months. During this period they will be refurbishing the trailer interior. Mr. Humphrey made a motion to approve the parking of a semi-trailer at the Miamiville Station by the Red Cross provided an agreement is made that is acceptable to the Fire Chief and Miami Township Law Director and authorize the Fire Chief to sign the agreement on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Ryan Belliston of 1702 Old Farm Drive asked how to get more information on the Clean and Green program. Mrs. Wolff advised him there was more information in the newsletter and Ms. Laing could give him more information.
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:00 PM.
ATTEST: ____________________________________________________________ Eric C. Ferry, Clerk
____________________________________________________________ Mary Makley Wolff, Chairperson