The Miami Township Board of Trustees met in regular session on Tuesday, March 18, 2003 at 7:00PM in the Miami Township Civic building. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Pastor Dan Bryant from the First Baptist Church of Mt. Repose gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes of the March 4th regular meeting and the March 11th special meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
February Department Reports were presented to the Board.
Community Development Larry Fronk
Community Relations Kim Laing
Fire/EMS Departments Chief Jim Whitworth
Information Services Chris Snow
Police Department Chief Steve Bailey
Community Concerns Survey Report
2002Annual Report
Recreation Department Beth Salazar
Service Department Walt Fischer
There was no correspondence.
Bid Opening - 2003 Cemetery Maintenance Contract 2 bids Received J & J Lawncare and Landscaping $26,400. Neltner's Lawn Service $24,000. Mr. Humphrey made a motion to accept the bids into the record and turn them over to the Service Director for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Laing reminded the Board the Spring Litter Pick Up will take place on Saturday, April 25, 2003 from 9am to noon.
Mr. Duckworth reviewed a proposed lease of a 1997 Ford ambulance from Marke Ambulance rental. The monthly fee is $3,000. and it is estimated the Township will need to lease the vehicle for 4 months. Mr. Humphrey made a motion to authorize Mr. Duckworth to sign the lease on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reviewed the Buckwheat Road easements. Mr. Humphrey made a motion to accept the sidewalk and roadway improvement easements. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to pay the bills of the Township including 187 checks numbered 80381 to 80558 for a total of $602,966.16 plus payroll and payroll taxes for March 07, 2003 in the amount of $232,227.88. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Cynthia Bachman, Dolores Bartlett, Amy Swensen, Lana Clouse, and Lois Boggs-Leavens for the position of Part-Time Recreation Counselor. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board remove Part-Time Firefighter 2/Paramedic Joshua Tirado from probation effective March 16, 2003, with a new pay rate of $12.71. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board remove Janice Morel, Accounting Clerk from probation effective March 15, 2003 with a new pay rate of $13.23 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a request from the Service Director to advertise for 5 seasonal employees. Mr. Uecker made a motion to authorize Mr. Fischer to advertise for 5 seasonal employees. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve an out-of-township travel request for Rob Heideman to attend the National Association of School Resource Officers 2003 Conference, June 29 - July 04, 2003 in Orlando, Florida at a cost of $1,585. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-14 amending the Township's 2003 Annual Appropriations, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to set Zoning Case # 482-Amendment to Zoning Resolution to add Chapter 17-State Route 28 Urban Village Planned Unit Development for a Public Hearing on April 15, 2003 a t 7:15 pm during the regular Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to set Zoning Case #483-Endeavor Construction-To Rezone .89 acres from "R-3" Multi-Family to "B-2" General Business for a Public Hearing on April 15, 2003 at 7:15 pm during the regular Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider increasing the Administrator's obligation authority. The Board decided to table a decision until the next meeting.
Mr. Fischer presented the Board with 4 engineering proposals for the FEMA Grant Project. He recommended McGill Smith Punshon. Mr. Humphrey made a motion to authorize the Administrator to enter into a contract with McGill Smith Punshon for engineering services for the FEMA Grant Project. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
There were no public comments
Mr. Humphrey made a motion to go into Executive Session to discuss the compensation of a public employee pursuant to ORC Section 121.22(G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Miami Township Law Director, John Korfhagen brought the Trustees up to date on new legislation and how it affects the Trustees in removing obstructions from roadways.
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:33 PM.
ATTEST: ________________________________________________________ Eric C. Ferry, Clerk
_________________________________________________________ Mary Makley Wolff