The Miami Township Board of Trustees met in regular session on Tuesday, October 22, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given followed by the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mrs. Wolff made a motion to approve the minutes of the October 1st and October 15th as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
A representative from each department presented the activity reports for September. Community Development Larry Fronk Community Relations Kim Laing Fire/EMS Chief Jim Whitworth Information Services Chris Snow Police Chief Steve Bailey Recreation Beth Salazar Service Walt Fischer
Bid Opening - Street Lighting District- The Woods at Miami Trails, Section 9 1 bid received Cinergy Corp 5 lights $148.60 monthly Mr. Humphrey made a motion to accept the bid and turn over to the administrator, David Duckworth for review. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth recommended approval of the bid.
Bid Opening - Street Lighting District - The Woods at Miami Trails, Section 10 1 bid received Cinergy Corp 4 lights $124.06 monthly Mr. Humphrey made a motion to accept the bid and turn over to the administrator for review. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth recommended approval of the bid.
Mrs. Wolff made a motion to adopt RESOLUTION 2002-44 providing for the procurement of a street lighting system for the Woods at Miami Trails, Section 10B, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-45 providing for the procurement of a street lighting system for the Woods at Miami Trails, Section 9, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to make available to Township employees the I- Bond payroll deduction program, without positive or negative endorsement by the Board of the program and allow the Clerk to enter into any contracts or agreements on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported the 2002 Auction was successful with all item selling resulting in proceeds of $17,652.50.
Trick or Treat in Miami Township October 31st 6-8PM
Mr. Humphrey made a motion to pay the bills of the Township including 244 checks numbered 79019-79257 for the total amount of $517,888.07 plus payroll and payroll taxes for October 4th and 18th in the amount of $419,761.74. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board to consider the following personnel actions: 1. Part-Time Fire Fighter Tom Porter is requesting a three-month leave of absence to focus on his paramedic education. Mrs. Wolff made a motion to approve the 90 days leave of absence for Tom Porter. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
2. Police Records Clerk, Pat Banks has submitted her resignation effective November 01, 2002. Mr. Humphrey made a motion to accept Ms. Banks resignation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board Chief Bailey would like to hire a temporary employee to handle the front desk for 60 days rather than immediately fill the vacancy created by the resignation of Ms. Banks. During the 60 days, the position will be re-evaluated. Mr. Humphrey made a motion to authorize the hiring of a temporary employee for a period of 60 to handle the front desk at the police department. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
3. Grant conditional employment to Mark Thompson for the position of Full-Time Maintenance Worker 1. Mrs. Wolff made a motion to offer conditional employment to Mark Thompson for the position of Full-Time Maintenance Worker 1. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Chief Bailey to sign a contract, upon approval of the contract by Law Director, John Korfhagen, with an employment agency to hire a temporary clerk for the police department, upon. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Chief Bailey requested authorization to advertise for bids for software for a Records Management System. Mr. Humphrey made a motion to authorize advertising for bids for a Records Management System software and authorize Chief Bailey to accept the bids on behalf of the Board, with bid openings on November 19th at 2:00 PM by the Clerks office. Also authorizing Chief Bailey to accept and review the bids and present a recommendation to the Board at the November 26th meeting. All contingent on the positive review by the Law Director and the Information Systems Director of the bid specifications. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign the Homeland Security Grant application and other forms as required on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to schedule a Public Hearing for the proposed street lighting district for Pine Creek on November 26, 2002 during the regularly scheduled Board meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth discussed plans for the Midsummer 2003 event. The Board members discussed the types of music to provide for the event. It was determined Mr. Duckworth will see what groups are available and will report back to the Board with a proposed line-up of entertainment in the next few weeks.
Mr. Larry Fronk, Community Development Director presented the Board with an update of Kohl's conservation easement. Kohl's has expressed an interest in donating the conservation area to the Township. The OPEA has found this area must remain as permanent green space and must remain in its natural state. Mr. Korfhagen will revise the signature page and further review the contract.
Chairperson Uecker announced this Saturday from 2-4 pm, The Governor's Safe Halloween Party will be held at Live Oaks.
There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss Personnel Matters pursuant to ORC, section 121.22(G)(1), to discuss the Purchase of Property for Public Purposes pursuant to ORC, section 121.22(G)(2) and to discuss Pending Litigation pursuant to ORC 121.22(G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to authorize the filing of charges against Lieutenant Daryl Poe pursuant to Ohio Revised Code, Section 505.491. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:34PM.
ATTEST: ________________________________________________________ Eric C. Ferry, Clerk
________________________________________________________ Joseph W. Uecker, Chairperson