The Miami Township Board of Trustees met in regular session on Tuesday, May 07, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order and led the Pledge of Allegiance. Fire and EMS Chief Jim Whitworth gave the invocation. Clerk, Eric C. Ferry called the roll. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the minutes from the April 16th, April 22nd and April 23rd meetings. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a notice from the Ohio Division of Liquor Control advising a new license is requested by Vita Enterprises LLC dba Mama Vitas. There were no objections.
Mr. Ferry read a letter from State Representative Jean Schmidt. She sent a Commendation and State of Ohio flag to commemorate the 100th anniversary of the flag.
Mr. Ferry read a notice from the Clermont County Auditor advising the Budget Commission will meet on Wednesday, May 8th at 10:00 AM for the purpose of considering the budget of the Clermont County Board of Health for 2003.
Mr. Ferry read a notice from the Clermont County Engineer advising the speed limit has been reduced to 35 and 40 MPH on Mt. Zion Road.
Reminders: County Commissioners Town Meeting Thursday, May 9th at 7:00 PM at the Leming House. Mr. Humphrey made a motion to hold a Special Meeting of the Trustees on Thursday May 9th, 2002 at 7:00 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to pay the bills of the Township including 322 checks numbered 77081 - 77413 for the total amount of $797,971.30 plus payroll and payroll taxes for April 19th and May 03rd in the amount of $411,455.55. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth recommended the Board grant conditional employment to Christopher Kells for the position of Maintenance Worker. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Joann Ulrich for the position of Seasonal Recreation Counselor. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board hire Veronica Brannen as a seasonal recreation counselor at a rate of $25.00 per hour effective May 7, 2002. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board hire Terry Diercks and Gregg Dearhammer as seasonal recreation counselors at a rate of $10.00 per hour effective May 07, 2002. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE.
Mr. Duckworth advised the Board of the resignation of part-time EMT Marilyn (Mert) Siebert. She has served the township for the past 13 years. Mr. Humphrey made a motion to accept the resignation of Mrs. Siebert. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board of the resignation of part-time Recreation Coordinator Pam Hering. Mr. Humphrey made a motion to accept the resignation of Mrs. Hering. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize the process to advertise for a new part-time Recreation Coordinator. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested permission to advertise for a Service Foreman as a result of John Poe's pending retirement. Mrs. Wolff made a motion to authorize the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Bid Opening: 7:15 PM -Playground Equipment -Miami Riverview Park
David Williams & Associates $ 73,971.00 Don Walsh & Associates $ 41,284.00 Mr. Humphrey made a motion to accept the bids into the records and submit them to the Service Director for review and recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Bid Opening: 7:15PM - Street Lighting District - Oasis Shores
Cinergy $ 146.65 monthly estimate Mr. Humphrey made a motion to accept the bid into the records. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-19 providing for the procurement of a street lighting system for Oasis Shores, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board renew the township's property and casualty insurance through the Ohio Township Risk Management Authority (OTARMA) and increase the deductible from $250 to $1000. Mr. Humphrey made a motion to renew the township's property and casualty insurance through OTARMA and increase the deductible to $1000. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve RESOLUTION 2002-17 supporting the 2002 Clean Ohio Conservation Fund application for financial assistance, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE.'
Mr. Duckworth advised the Board a petition for the establishment of a street lighting district for Eagles Pointe at the Oasis, Section 1 has been received. There are 47 lots in Section 1, all owned by the developer, Zicka Walker Homes. Mr. Humphrey made a motion to hold a public hearing for the establishment of a street lighting district for Eagles Pointe at the Oasis, Section 1 on June 4, 2002 during the regular scheduled meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported on the TIRC meeting on April 15th. The TIRC recommended each jurisdiction make contact with the companies who are "noncompliant" and amend the agreements accordingly. Mr. Duckworth will be meeting with the "noncompliant" companies in Miami Township to evaluate the current condition of the company and will make a recommendation to the Board on what action should be taken with respect to the tax abatement agreement by the second meeting in June.
Mrs. Wolff made a motion to adopt a Proclamation establishing May 12th through 18th, 2002 as Police Week. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt a Proclamation establishing May 11th, 2002 as Milford School Days. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve advertising for bids for a new salt truck with a bid opening June 18th, 2002 at 7:15PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-18 authorizing the Township Administrator to enter into a contract with the Board of Education of Milford Exempted Village School District for the use of school facilities, grounds and transportation in connection with recreational and community events sponsored by Miami Township, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Marvin Hudson of 5969 Pinto Place discussed the run to be held on June 12th at 9AM. There were no other public comments.
Mrs. Wolff made a motion to go into Executive Session to discuss purchase or sale of property, pursuant to ORC 121.22(G)(2) and pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of executive session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to enter into a contract for fiscal and management consulting services from Don Donohoo and Associates. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to change the November 5th, 2002 to Wednesday, November 6th, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker adjourned the meeting at 8:25PM.
ATTEST: ______________________________________________________ Eric C. Ferry, Clerk
______________________________________________________ Joseph W. Uecker, Chairperson