This meeting was called to order at 7:00 p.m. by Edwin H. Humphrey, Chairman, for the purpose of an executive session.
Board members present were: Edwin Humphrey, Joseph Uecker and Mary Wolff.
Mr. Uecker made a motion to go into executive session to review negotiations with public employees pursuant to ORC Section 121.22(G)(4), seconded by Mrs. Wolff with all Board members voting "AYE".
Mr. Uecker made a motion to come out of executive session and enter into the regular meeting, seconded by Mrs. Wolff with all Board members voting "AYE".
This meeting was called to order at 8:00 p.m. by Edwin H. Humphrey, Chairman.
The Pledge of Allegiance was given and the invocation was given by Pastor Randy Baxter of the Loveland Assembly of God.
Upon roll call the following members were present: Edwin Humphrey, Joseph Uecker and Mary Wolff.
Mr. Uecker made a motion to approve the minutes of October 2, 2001 as published, seconded by Mrs. Wolff with all Board members voting "AYE".
Mr. Ferry advised the Board of the corrections of the typographical errors of the August 21st and August 23rd Trustees meetings. The minutes of the 21st said the Trustees met on the 22nd and the minutes of the 23rd said the Trustees met on the 28th. Mr. Uecker moved to approve the corrections of the August 21st and August 23rd Trustees meetings, seconded by Mrs. Wolff with all Board members voting "AYE".
Mr. David C. Horn, Service Coordinator for Clermont County Board of Mental Retardation, came forward asking the Trustees for their support of the replacement levy on the November ballot. Mrs. Wolff made a motion that the Miami Township Trustees officially endorse the MRDD levy on the November ballot, seconded by Mr. Uecker with all Board members voting "AYE".
September events of each department were reported to the Board. The following departments gave reports: Community Development Larry Fronk Community Relations Kim Laing Fire/EMS Chief Jim Whitworth Information Systems Chris Snow Police Chief Steve Bailey Recreation Kris Mick Service John Zellner
Mr. Duckworth noted that a group of cub scouts along with Mr. Zellner and some of his staff did a very nice job at Trailside Park in Branch Hill. The group planted trees and did landscaping around the sign.
Mr. Duckworth reported to the Trustees that he is still working on the issue of getting funds for the repairs to Happy Hollow Road. Mr. Duckworth stated he will keep the Trustees informed.
OLD BUSINESS: Mr. Duckworth requested the Board adopt the revisions to Sections 3 and 4 of the Personnel Policy and Procedure Manual, increasing the sick leave accrual to 2,080 hours and the definition of "retirement" under sick leave. Mr. Uecker made a motion to approve the revisions with the modification regarding personnel under Police and Fire pension. Mrs. Wolff seconded the motion with all Board members voting "AYE".
Mr. Korfhagen advised the Board he received papers from the County Commissioners regarding vacating a road in Miami Township. The papers were forwarded to Mr. Fischer for review.
Mr. Humphrey reminded the public of Trick or Treat on October 31st from 6:00 to 8:00 p.m.
Mrs. Wolff made a motion to pay bills, 256 checks numbered 76150 to 76411 for the total amount of $667,678.21 plus payroll and payroll taxes for October 5, 2001 in the amount of $188,446.00, seconded by Mr. Uecker with all Board members voting "AYE".
The Board discussed the November 6th meeting being on election night. Mr. Duckworth advised the Board there are two streetlight bids due to be opened on the 6th. The Board agreed to meet on the 6th for the purpose of opening streetlight bids.
Mr. Fronk advised the Board Zoning Case #470 needs a date set for a public hearing. Mr. Uecker made a motion to set a special meeting of the Trustees for a public hearing on Tuesday, October 30, 2001 at 8:00 p.m. to hear Zoning Case #470 and any other business to come before the Township, seconded by Mrs. Wolff with all Board members voting "AYE".
Mr. Duckworth advised the Board he asked that Assistant Chief Dan Mack present information regarding the Metropolitan Medical Response System. Assistant Chief Mack addressed the board regarding what the Metropolitan Medical Response System is, how it operates and where the Township is, staff wise, dealing with the issue of the levels of response and what responsibilities our safety forces have with respect to the potential of nuclear, biological or chemical incidences.
Chief Bailey gave the Board three documents regarding information on what Assistant Chief Mack spoke about. The first document was about the Police Department's agreed upon coordinated response with the Fire and EMS in the event of an incident. Chief Bailey stated they have started combined training sessions with the Fire/EMS and the Police Department so they all understand what everyone is supposed to do. The next two documents had to do with mail and package handling and what is being passed through the mail.
Mr. Duckworth asked the Board for approval of a contract and authorization to execute that contract for entertainment services for the Township Tree Lighting Ceremony in the amount of $1,475.00. Mr. Korfhagen has reviewed the contract and approved the contract as to form. Mrs. Wolff moved to approve the contract for entertainment services for the Township Tree Lighting Ceremony in the amount of $1,475.00 and to authorize the Township Administrator to execute said contract, seconded by Mr. Uecker with all Board members voting "AYE".
Mr. Ferry gave the Trustees the September Financial Statement for their signatures.
Mr. Uecker reminded all present that the Governor's Traffic Safety Safe Halloween Party is on Saturday, October 20, 2001 from 2:00 p.m. to 4:00 p.m. at Live Oaks School.
There was no public comment.
Mr. Uecker made a motion to go into executive session to discuss personnel matter pursuant to ORC Section 121.22(G)(1) and to discuss pending litigation pursuant to ORC Section 121.22(G)(3), seconded by Mrs. Wolff with all Board members voting "AYE".
Mr. Uecker made a motion to come out of executive session, seconded by Mrs. Wolff with all Board members voting "AYE".
Mr. Duckworth asked the Board to authorize the Township Administrator to initiate the process to advertise for a full-time Recreation Director. Mrs. Wolff made a motion to authorize the Township Administrator to initiate the process to hire a Recreation Director, seconded by Mr. Uecker with all board members voting "AYE".
With no further business to come before the Board Mr. Humphrey adjourned the meeting at 10:20 p.m.
ATTEST: ____________________________________________ Eric C. Ferry, Clerk
_________________________________________________ Edwin H. Humphrey, Chairman