This meeting was called to order at 8:30 p.m. by Edwin H. Humphrey, Chairperson. Mr. Humphrey explained the late start was due to a County Patriotic parade and they felt they needed to be there.
The Pledge of Allegiance was given.
An invocation was given by Pastor Dan Bryant of the Mt. Repose Baptist Church.
Upon roll call the following members were present: Ed Humphrey, Joe Uecker and Mary Wolff.
Mr. Uecker made a motion to approve the minutes of the August 21st Trustees Meeting, the August 23rd Special Trustees Meeting, the August 29th Trustees Public Hearing Meeting and the September 4th Trustees Meeting, seconded by Mrs. Wolff with all board members voting "AYE".
Police Chief, R. Steven Bailey, asked Officers John Pryor, Larry Willis and Travis Oakes to come forward and administered the Oath of Office to these new officers.
The following departments presented activities for the month of August:
Community Development Larry Fronk Community Relations Kim Laing Fire/EMS Chief Jim Whitworth Information Systems Chris Snow Police Chief R. Steven Bailey Recreation Kris Mick Service Walt Fischer
Mr. Ferry read a letter from the Ohio Division of Liquor Control regarding permit #53639580200 for Lykins C. Stores Inc.
Mr. Ferry read a letter from the Clermont County Water and Sewer District regarding Sewer Petition Project for St. Rt. 131, Dry Run Road, Melody Lane, Linda Way, Hilltop Way and Greimann Lane. Mr. Ferry noted that a public hearing will be held on October 24, 2001 at 6:00 p.m. in the cafeteria of the Charles L. Seipelt Elementary School, 5684 Cromley Drive, Milford.
Mr. Ferry noted a letter from the Clermont County Department of Community Planning and Development of a meeting to be held on Tuesday, September 25, 2001 at 5:00 p.m. in Room A-103 of the Medical Social Services Building, 2400 Clermont Center Drive, Batavia, Ohio for the purpose of forwarding the formal plans for Royal Gables Section 1 and Oasis Shores to the Commission for formal action.
Mr. Ferry noted a letter from Time Warner Cable regarding customers having a choice of cable broadband Internet Service Providers.
Mr. Ferry noted a letter from Representative Jean Schmidt regarding ODOT agreeing to allow Miami Township to reduce the speed limit on Long Lane to 25 mph and will have to maintain the speed limit on Weber Road at 35 mph.
One bid was received for the skatepark. Suburban Rails proposes to build a skatepark for the enclosed design and specifications for a sum of $57, 485.00. Mr. Uecker made a motion to accept this bid into record and to forward the bid to Mr. Duckworth for evaluation and recommendation, seconded by Mrs. Wolff with all board members voting "AYE".
Mr. Uecker made a motion to re-open the public portion of zoning Case #469 for additional comments, seconded by Mrs. Wolff with all board members voting "AYE". Mr. Humphrey asked for comments from the public.
Mr. Jeff Hebeler, on behalf of the Ohio Valley Development Council, came forward to give his comments on deleting the R-PUD from the regulations. Mr. Hebeler stated it is his understanding that a couple of the issues are density and open space requirements. Mr. Hebeler feels the R-PUD is a useful tool to a community and agrees with the changes proposed by Larry Fronk, Director of Community Development for Miami Township. Mr. Hebeler feels the density issue should be tightened a little more so there is no misunderstanding, and with regards to lot sizes he feels quality homes can be put on smaller lots. Mr. Hebeler is requesting the board keep the R-PUD in the regulations while making the revisions.
Mr. Jim Watson, of Autumn Wynd Lane, came forward stating he agrees with Mr. Hebeler and feels a mathematical definition for density is needed for clarification. As far as the quality of homes in a development the lot size will help with that, and encourages increases in the minimum open space.
Mr. Uecker made a motion to close the open portion of Case #469, seconded by Mrs. Wolff with all board members voting "AYE".
The board discussed the recommendation of the Rural Zoning Commission, the R-PUD being a good tool for the community, the amount of vacant land in the township, the direction the township should go in terms of quality of housing for all incomes, input for changes from staff, residents and businesses, and whether it would be better to delete the R-PUD and start from scratch or leave it in and make revisions. The board asked Mr. Fronk if the changes he has proposed are tight enough to alleviate some of the Zoning Commission's concerns. Mr. Fronk stated he felt they were.
Mr. Uecker made a motion to modify the recommendation of the Rural Zoning Commission and to adopt the proposed changes to the R-PUD as outlined in the September 18th memo from the Township Planner, seconded by Mrs. Wolff with all board members voting "AYE".
Mr. Humphrey reminded the public that the Free Yard Sale weekend will be October 5th, 6th and 7th, the Fall Clean Up will be October 12th and 13th, and Trick or Treat night will be Wednesday, October 31st from 6:00 p.m. to 8:00 p.m.
Mr. Duckworth asked the board to consider a conditional offer of employment to Connie Hinners for the position of part-time Housekeeper. Mrs. Wolff moved to grant a conditional offer of employment to Connie Hinners for the position of part-time Housekeeper, seconded by Mr. Uecker with all board members voting "AYE".
Mr. Duckworth asked the board to authorize out of township travel for T.J. Spencer to the CVSA Re-Certification in Indianapolis, Indiana October 30, 2001 through November 2, 2001 at a cost of $556.00. Mrs. Wolff moved to grant the request for out of township travel for T.J. Spencer to the CVSA Re-Certification, seconded by Mr. Uecker with all board members voting "AYE".
Mr. Duckworth asked the board to authorize out of township travel for Steve Rogers to Advanced Examiner Re-Certification Course in Boca Raton, Florida January 6, 2002 through January 11, 2002 at a cost of $1,775.00. Mr. Uecker moved to grant the request for out of township travel for Steve Rogers to Advanced Examiner Re-Certification, seconded by Mrs. Wolff with all board members voting "AYE".
Mr. Duckworth asked the board for authorization for Mr. Fronk to advertise for prospective applicants for the expiring terms on the Board of Zoning Appeals and the Rural Zoning Commission with a cut off date for applications being Wednesday, October 31st. Mrs. Wolff made a motion to authorize Mr. Fronk to advertise for prospective applicants for the Board of Zoning Appeals and the Rural Zoning Commission with a cut off date for applications being Wednesday, October 31st, seconded by Mr. Uecker with all board members voting "AYE".
The 2002 Recreations Recommendations will be tabled to the next meeting.
Mr. Tom Cosgray, of 1726 Cottontail Drive, came forward with a concern of residents of the proposed Royal Gables development, and other people, using their subdivision as a cut through to Cook Road and the speed limit on part of the road is 55 mph because it has not been turned over to the Township as of yet. The board explained as soon as the building is completed in that area the road will be turned over to the Township and the speed limit can be reduced to 25 mph. Mr. Cosgray asked if there was anything the Township could do to help with cutting down on cut through traffic, is it possible for Cottontail to become a dead end street and could the entrance to the new development be off set so it would not be directly across from Glen Echo. The board advised Mr. Cosgray there is a safety issue and they do not believe it would be in the best interest to make Cottontail a dead end, it is safer to have streets directly across from each other as opposed to being off-set because there are turn lanes, the improvements to St. Rt. 28 and Branch Hill Guinea will eventually help, and after the speed limit on all of Cottontail is 25 mph the Police Department has a piece of equipment that can be set up for counting vehicles and clocking speed. Mr. Duckworth stated the situation will be monitored. Chief Bailey advised the Trustees that the Police Department will put this area on the list for a traffic count soon so they can get a base line count on what is going on there now.
Mr. David Snyder, of 1755 Cottontail Drive, came forward with the same concerns of Mr. Cosgray and asked the Township to consider speed bumps on the roads.
Chief Bailey advised the Board the Police Department is currently working on a number of traffic issues very much similar to this and with the purchase of a second smart trailer this year and a third next year and a six man traffic safety unit, they believe they will be able to monitor and correct these situations better.
Mr. Uecker made a motion that after a short recess to go into executive session to discuss pending litigation pursuant to ORC Section 121.22(G)(3) and to prepare for collective bargaining session pursuant to ORC 121.22(G)(4), seconded by Mrs. Wolff with all board members voting "AYE".
Mr. Uecker made a motion to come out of executive session, seconded by Mrs. Wolff with all board members voting "AYE".
With no further business to come before the board the meeting was adjourned by Mr. Humphrey at 10:12 p.m.
ATTEST: _________________________________________ Eric C. Ferry, Clerk
_________________________________________________________ Edwin H. Humphrey, Chairman