The Miami Township Board of Trustees met in regular session on Tuesday, February 06, 2001 at the Miami Township civic building at 8:00 PM. Chairman Humphrey had the cub and boy scouts attending to lead the Pledge of Allegiance. Chairman Humphrey asked Reverend Steve Caperton of the Vineyard Church to lead to group in a moment of prayer. Chairman Humphrey called the meeting to order. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary M. Wolff. Mr. Uecker made a motion to approve the January 16th regular meeting minutes and the January 30th special meeting minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
PROCLAMATION
Mr. Uecker made a motion to adopt the Proclamation declaring February 13, 2001 as Indiana Insurance Company day in Miami Township. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Richard Bell, President and Chief Financial Officer of Indiana Insurance Company accepted the proclamation on behalf of the company.
CHILD SAFETY SEAT INSPECTION PROGRAM
Fire and EMS Chief Jim Whitworth and Police Chief Steve Bailey presented the Board with a proposal to establish a Child Safety Seat Inspection Program. A member of both the Fire and Police departments attended a 32-hour training course and Officer Kevin Petrocelli outlined the benefits of the program. Mrs. Wolff made a motion to adopt the Child Safety Seat Inspection Program. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
SKATE PARK
Miami Township Administrator, David Duckworth introduced Mel Durand of Suburban Rails. Mr. Durand is the consultant for the skate park design. He reviewed the progress of the design. The final design and estimates should be ready within the next two weeks.
Chairman Humphrey announced a deviation from the agenda to allow for Public Comment at this time.
Mr. Steve Caperton, Pastor of the Vineyard Church, residing at 1242 Blueridge Way spoke to the Board regarding a zoning appeal that was denied to the church on 2/01/2001. The church desires to locate on the old Thriftway property, which is zoned for business. Mr. Caperton asked the Board to intervene and allow the church to locate on this property.
The following people presented comments in support of allowing the church to locate on the Thriftway property; Tom Leta of 5606 Naomi Drive Jack Helton of Mason, Ohio Donna Martin of 5913 Greywolf Court Dan Cooksey of 6382 Paxton Woods Drive Rick Fields of 7297 Birchwood, West Chester John Palazzolo of 5840 Wade Road Community Development Director, Larry Fronk reviewed the zoning regulation and discussed the concerns of the Zoning Commission and why they decided not to proceed with the text amendment of the zoning regulation. He recommended the Church apply for a text amendment. The Trustees determined that on February 20th,2001 they would start the process instead of the Church.
Mr. Ferry read a notice from the Ohio Division of Liquor Control for a license transfer to UDF Limited Partnership 1, permanent # 91335090029. The Township has no objections.
Mr. Ferry read a note of thanks from Viviain Franz for the guardrails and stabilization of Ibold Road.
Mr. Duckworth recommended the Board accept the SCBA bid submitted by Warren Fire Equipment, Inc. Mr. Uecker made a motion to accept the SCBA bid submitted by Warren Fire Equipment, Inc. in the amount of $126,739.00 for 29 SCBA's and related equipment and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the final cost figures for customizing the proposed accounting software update. If purchased by February 9th the cost will be $23,768.00 with a maximum of $29,995.00 for customizing. Mr. Ferry requested approval of the update. Chief Whitworth and Chief Bailey expressed concerns that the system would not do what they want it to do. It was determined additional information should be obtained for discussion at the next meeting.
Mr. Duckworth requested authorization from the Board to sign an agreement with Schottenstein, Zox and Dunn for legal services pertaining to the Metricom agreement. He noted the likely franchise fee will be 2%. Mr. Uecker made a motion to authorize Mr. Duckworth to sign the agreement with Schottenstein, Zox and Dunn for legal services pertaining to the Metricom agreement. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve the request for a light district for The Estates at Miami Trails, Section 3. Mrs. Wolff made a motion to adopt RESOLUTION 2001-07 providing for the procurement of a street lighting system for The Estates at Miami Trails, section 3. Dispensing with the second reading and declaring and emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to pay the bills of the Township including 225 checks numbered 74693 to 74920 for the total amount of $84,048.95 plus payroll and payroll taxes for January 12th and 26th, 2001 in the amount of $378,475.81. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the following personnel actions for consideration: Offer conditional employment to Daniel Hodapp, Cory Tibrook and Kent Arter for the position of Probationary Police Officer. Mrs. Wolff made a motion to offer conditional employment to Daniel Hodapp, Cory Tibrook and Kent Arter for the position of Probationary Police Officer. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Extend a final offer of employment to Jessica Week for the position of Part-Time Recreation Counselor. Mr. Uecker made a motion to offer final employment to Jessica Week for the position of Part-Time Recreation Counselor effective February 06, 2001 at an hourly rate of $10.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Accept the resignations of Part-Time Firefighter/Paramedic Bradley Moore and Probationary Police Officer Eric Weibel. Mr. Uecker made a motion to accept the resignations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant full-time employment for Kim Laing, Community Relations Coordinator. Mrs. Wolff made a motion to grant full-time employment to Kim Laing as Community Relations Coordinator effective February 06, 2001 at an annual salary of $28,000.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the following out-of-township travel requests for consideration:
Authorization to send Ed Schmid, Gary Roush and Fred Fatute to the Glock Armorer Workshop, April 23-24, 2001, in Lexington, Kentucky. Total cost $ 545.00. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded. Upon roll call, all voted "AYE."
Authorization to send Brett Simon to Advanced K-9 Training, February 26-March 1, 2001, in Sandusky, Ohio. Total cost $ 990.00. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Authorization to send Cliff Rowland to the OPOTA School of Police and Command Staff, starting March 1, 2001, in London, Ohio. Total cost $3,250.00.Mr. Uecker made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE.'
Authorization to send Dan Mack, David Jetter and Jeff Childers to the FDIC "Hands on Training," February 28-March 1, 2001, in Indianapolis, Indiana. Total cost $500.00.Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Authorization to send Steve Bailey to the Police Misconduct and Civil Rights Litigation in 6th Circuit seminar, April 5, 2001, in Columbus, Ohio. Total cost: $235.00. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Authorization to send Eric Ferry to the CPIM Conference at the Sharonville Conference Center, April 25, 2001. Total cost: $220.00. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth on behalf of Walt Fischer requested the Board approve extras in the amount of $2270.03 for the 2000 Guard Rail Project. Mr. Uecker made a motion to approve the extra costs. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to set for Public Hearing, Zoning Case #462 for 7:30 pm on March 6, 2001. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 2001-06 requesting an advance of taxes collected, dispensing with the second reading and declaring and emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2001-08 providing for pay increases for various non- union township employees, establishing an effective date of January 01, 2001 for said pay increases, dispensing with a second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker requested the Trustees send a letter of support of Annexation Legislation to State Representative Jean Schmidt. Mr. Duckworth stated he would prepare a letter.
Fire and EMS Chief, Jim Whitworth spoke with the Board regarding the purchase of a new rescue pumper and an aerial truck for the Township. The Board agreed to begin the process for the purchase of both vehicles.
There were no additional public comments.
Mr. Uecker made a motion to go into Executive Session to discuss pending litigation pursuant to ORC section 121.22(G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairman Humphrey adjourned the meeting at 11:00 pm.
ATTEST ______________________________________________________________ Eric C. Ferry, Clerk
_____________________________________________________________ Edwin H. Humphrey, Chairman