The Miami Township Board of Trustees met in regular session on Tuesday, August 17, 1999 at 8:00 PM. The meeting took place at the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Chairperson Uecker appointed Miami Township Administrator, David Duckworth as Acting Clerk. Mr. Ferry was on vacation. Mr. Duckworth called the roll. Attending were; Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the minutes from the two (2) August 3rd, 1999 meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mr. Timothy Abbot of Cinery presented the Township with a deed to 28.6 acres of land located in Miami Meadows Park.
Chairperson Uecker introduced special guests, Boy Scout Troop 244. They are working on the requirements for the citizenship and community merit badge.
Deb Carter Baker from Family and Children First presented the Chairperson of the National Parents Day Essay Contest, Jean Peters. Mrs. Peters presented the first place award to Kirstie Rheinheimer. Kirstie wrote an essay about why her parents were “Parents of the Year.”
Fire and EMS Chief Jim Whitworth presented the July Department report. He noted the 1997 Pierce pumper seems to be working at this time. Final repairs should be completed in September.
Information Services Manager, Chris Snow presented his report of activities.
Parks and Recreation Director, Kristine Mick presented the July report and noted that the Clermont County United Way Kickoff will be held September 9, 1999 at Miami Meadows Park.
Planning and Zoning Director, Larry Fronk presented the planning activities report and the Zoning report for the month of July.
Police Lt. Daryl Poe presented the Police Department report for July. He noted the grand opening of Miami Meadows Park on July 17th was a success.
Service Director, Walter Fischer presented the Road and Service Department report.
Acting Clerk, David Duckworth read a notice from the Clermont County Auditor. The Budget Commission will meet on Wednesday, August 18th, 1999 at 8:30 AM regarding distribution of Local Government and Local Government Revenue Funds.
Mr. Duckworth read a letter from the Clermont County Department of Emergency Planning and Operations regarding an EOC training program to be held October 8th.
Mr. Duckworth presented the Board with a recommendation to approve the Old Tanglewood Street Lighting District with the following specification: 10 – 9500 Lumen High Pressure Sodium Gas Light Replica Street Lights on 12 foot Black Aluminum Poles to be located according to the lighting design plan prepared by Cinergy. Mr. Humphrey made a motion to change the September 21st meeting to September 28th. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.” Mrs. Schmidt made a motion to advertise for bids for the Old Tanglewood Lighting District. Bids to be opened at 8:05 PM on September 28th, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
One bid was received for installation of the streetlights for the Woodcreek Street Lighting District – Cinergy. Annual Cost: $ 6,618.24 . One time installation cost: $1,554.66
Mrs. Schmidt made a motion to adopt RESOLUTION 99-34 providing for the procurement of a street lighting system for Woodcreek. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mr. Fischer recommended the Board accepts the bid from Barrett Paving and authorizes the administrator to enter in to a contract for the 1999 Resurfacing Program. Mrs. Schmidt made a motion to award the 1999 Resurfacing Contract to Barrett Paving and authorize Mr. Duckworth to enter into a contract for the project on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mr. Fischer recommended the Board approve construction of a concrete straight curb and storm sewer extension, to be placed on the north side of Service Road. The project will be under the $15,000. Bid limit. The Board approved the project.
Chief Whitworth requested approval of the bid submitted by Kerry Dodge for the all wheel drive mini-van . Mr. Humphrey made a motion to accept the bid and drop the bond requirement. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to accept the agreement with Greater Cincinnati Hazardous Materials Unit, Inc. “Hazmat” for housing within a Miami Township Fire Station, a Hazmat unit and authorize David Duckworth to sign to agreement on behalf of the Board. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.”
Mr. Fronk spoke to the Board regarding the 402 Application. The funding is limited to $30,000. (“We requested $60,000.”) Mr. Fronk asked the Board to match the grant monies up to $12,000. 00 to have the access study completed. The Board requested Mr. Fronk scaled the project down to the $30,000.00 monies available and to look for alternative funding.
September 7th meeting changed to September 8th at 8:00 PM.
September 8th at 7:00 PM – Public Hearing on Property Maintenance Code
Mrs. Schmidt made a motion to pay the bills of the Township including 161 checks numbered 70349 to 70509 for the total amount of $383,895.36. Plus payroll and payroll taxes for August 13th, 1999 in the amount of $149,762.98. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth presented the Board with a request to offer conditional employment to Jamie Schoenwetter for the position of part-time records clerk in the Police Department. Mrs. Schmidt made a motion to offer conditional employment to Jamie Schoenwetter for the position of part-time records clerk in the Police Department. Mr. Humphrey seconded the motion. Upon roll call, all voted “Aye.”
Mr. Duckworth presented the Board with a request to offer conditional part-time employment to Edward Ray Hill and Bonnie J. Runions for the positions of seasonal maintenance workers-park. Mrs. Schmidt made a motion to offer conditional part-time employment to Edward Ray Hill and Bonnie J. Runions. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth presented the Board with a request to remove Ralph Heyne from probationary employment status to permanent employment status effective August 16, 1999 with an advance to Step II Mechanic. Mr. Humphrey made a motion to remove Ralph Heyne from probationary employment status and to advance Mr. Heyne to Step 2 Mechanic at an hourly rate of $14.07 per hour effective August 16, 1999. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth requested authorization to send Captain Brian Gulat to the National Fire Academy, October 17-29,1999 in Emmitsburg, Maryland. Estimated cost $180.00. The National Fire Academy covers the cost of transportation, lodging and registration. Mr. Humphrey made a motion to authorize Captain Gulat to attend the National Fire Academy, October 17-29, 1999 at a cost of $180.00. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth requested authorization to send Larry Fronk to the Ohio Planning Conference, October 7-8,1999 in Cleveland, Ohio. Estimated cost $ 450.00. Mrs. Schmidt made a motion to authorize Mr. Fronk to attend the Ohio Planning Conference in Cleveland, Ohio, October 7-8, 1999 at a cost of $450.00. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mary Makley Wolff of 5847 Monassas Run presented the Board with a request to consider placing a renewal of the park levy on the November ballot. Mrs. Schmidt made a motion to adopt RESOLUTION 99-32 declaring necessity for renewal of a tax levy for recreational purposes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.” Mr. Humphrey made a motion to adopt RESOLUTION 99-33 employing Township Attorney for particular matters. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth advised the Board that the Township has received a petition for the establishment of a street lighting district for Phase II of Weber Oaks. Mrs. Schmidt made a motion to hold a public hearing, for the establishment of a street lighting district for Phase II of Weber Oaks, during the regularly scheduled meeting on September 8, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth requested the Board consider closing the Community Park during the week of August 23-27. During this period, the contractor is scheduled to remove the pealing paint (contains lead) from the Lemming House. Mrs. Schmidt made a motion to approve closing Community Park during the week of August 23-27, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth reported the traffic light is being installed at Woodspoint and State Route 28 and could be operational in three weeks.
PUBLIC COMMENT
Andy Schott of 5735 Lindaway Drive asked when the road would be paved. Mr. Fischer responded it should be mid-September.
John Bacon of 509 Dot Avenue asked if skating/skateboarding would be allowed in the park. Mr. Uecker said that was one of the recreations being considered.
Pam Herring of 732 Oskamp Drive gave positive comments on the camps run by Kris Mick at the parks.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss the purchase of property pursuant to ORC 121.22 ( G)(2) and to discuss pending litigation pursuant to ORC 121.22 (G)(3). Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.”
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:10 PM.
ATTEST:
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DAVID D. DUCKWORTH, ACTING CLERK
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JOSEPH W. UECKER, CHAIRPERSON