The Miami Township Board of Trustees met in regular session on Tuesday, August 04, 1998 at 8:00 PM, at the Miami Township Civic Building. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were; Edwin H. Humphrey, Joseph W. Uecker and Jean Schmidt.
PUBLIC HEARING - ZONING CASE # 434 Resolution Re-Format.
Mr. Larry Fronk presented the fully re-formatted Zoning Resolution to the Board for approval. There have been no changes to the text of the resolution. Chairperson Humphrey opened the floor to public comment. There were no public comments. Chairperson Humphrey made a motion to close the public portion of the hearing. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE."
Jean Schmidt made a motion to adopt the Re-Formatted Zoning Resolution - Zoning Case #434. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a notice from the Clermont County Board of Commissioners regarding a request for Vacation of an Unnamed Alley. The alley is between First Street and Drake Alley in Miamiville. Mrs. Schmidt made a motion to inform the Board of County Commissioners that Miami Township Trustees have no objection to the request. Mr. Uecker seconded the motion. Upon roll call, Joseph Uecker and Jean Schmidt voted "AYE." Edwin Humphrey abstained.
Mr. Ferry read a notice from the Clermont County Water and Sewer District regarding proposed road improvements and water main extension along Buckwheat Road; Project No. 621-0690. An informational meeting will be held August 26, 1998 from 5:00 PM to 7:00 PM at the Live Oaks Career Development Campus.
Mr. Ferry read a notice from Clermont County Planning and Development advising they have received the Meijers 157 Subdivision for Design and Formal Review. The plan will be acted on at the July 28,1998 meeting of the Planning Commission.
Mr. Ferry read a letter from International Paper directed to Miami Township Fire and EMS Assistant Chiefs, Daniel Mack and Harold A. Thiele. The letter expressed appreciation for excellent service provided by the department on July 16, 1998.
Miami Township Administrator, David Duckworth advised the Board, Service Director, Walter Fischer has reviewed the paving bids and recommends Barrett Paving with a bid of $235,036.80. Mrs. Schmidt made a motion to award the 1998 Road Resurfacing project to Barrett Paving with a bid of $235,036.80, and authorize Mr. Duckworth to enter into a contract with Barrett Paving for this project. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth stated he had been in contact with the Clermont County Engineer and has submitted a request that the Branch Hill/Guinea Pike/Cook/Weber Roads intersection be made a four-way stop. At this time he does not have a decision by the County.
Mr. Duckworth advised the Board he has sent a certified letter to the owner of the abandoned property at 659 Brooklyn Avenue informing them, the house will be torn down, if they do not respond within the next 30 days.
Mr. Duckworth presented the Board with an analysis of the net cost of tax-exempt lease financing versus issuing Township notes for the purchase of two ambulances. Mr. Duckworth recommend purchasing the ambulances via a tax-exempt municipal lease through Fifth Third Bank. Miami Township’s legal counsel, John Korfhagen provided an opinion that the Township is able to acquire ambulances through a tax-exempt municipal lease. Mr. Uecker made a motion to adopt RESOLUTION 98-21 approving a master lease-purchase agreement for the financing of certain equipment; authorizing the execution of various documents related to such master-lease purchase agreement; and making certain designations regarding such master lease-purchase agreement. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve an additional 1% pay increase (total of 5%) for Fire and EMS Chief, James Whitworth. Mr. Uecker made a motion to approve an additional 1% pay increase, for a total of 5% for James Whitworth effective July 11, 1998. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Chairperson Humphrey reminded the Board that Zoning Case # 431 has been continued until September 15, 1998.
Chairperson Humphrey reminded the Board a Public Meeting sponsored by the Clermont County Water and Sewer District will be held September 24, 1998 at 6:30PM at the Boyd E. Smith School.
Mrs. Schmidt made a motion to pay the bills of the Township. Including 64 checks numbered from 67047 through 67710 for a total amount of $85,084.16 plus the July 31, 1998 payroll and taxes in the amount of $146,459.49. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth informed the Board the Township has received a contract from the Ohio Bureau of Workers’ Compensation which provided coverage for volunteer police, EMS and fire personnel. Mr. Korfhagen has reviewed the contract and has no objection. Mr. Uecker made a motion to adopt RESOLUTION 98-22 authorizing contract coverage for volunteer police, emergency medical technicians and fire fighter emergency service organizations. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with an Out of Township travel request from Larry Fronk to attend the Midwest Regional Planning Conference in Indianapolis, August 23-30, 1998. Estimated cost is $435.00. A second Out of Township travel request came from Police Chief, R. Steven Bailey. Chief Bailey requests authority to attend the International Association of Chief’s of Police Annual Conference in Salt Lake City, Utah October 17-22, 1998. Estimated cost is $1,870.00. Mr. Uecker made a motion to approve both Out of Township Travel Requests. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that Police Officer Jeff Banker has resigned effective August 3, 1998. He did not give a reason other than he has accepted a position with the Wyoming Police Department. Mr. Uecker made a motion to accept the resignation of Jeff Banker. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve the removal of Officer Brett Simon (and K-9 Officer "Lucky") from probation and transfer them to regular employment effective August 03, 1998. Mrs. Schmidt made a motion to remove Officer Brett Simon and K-9 Officer "Lucky" from probation effective August 03, 1998. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer requested authorization from the Board to advertise for bid the Klondyke Road project with opening of bids on September 1, 1998 at 8:30 PM. Mrs. Schmidt made a motion to authorize Mr. Fischer to advertise for bids on the Klondyke Road Project. Bid opening to be on September 1, 1998 at 8:15 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer requested authorization to advertise for bid of the Salt Truck Body, with bid opening on September 1, 1998. Mr. Uecker made a motion to authorize Mr. Fischer to advertise for bids for a salt truck body with bid opening on September 1, 1998 at 8:15 PM. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported to the Board, he has received notification of funding for the Ibold Road stabilization project has been approved by OPWC. The Dry Run Road project engineering should be completed within the next 30 days. This will be a winter project, probably extending into 1999. The Board discussed the next OPWC project (Sugar Run Road) and the lack of subsequent needs for OPWC funds in the year 2000.
Mr. Duckworth advised the Board he has received a petition for the establishment of a street lighting district for Cottontail Drive in the Hunter’s Valley Subdivision. The petition is signed by 18 of 24 or 75% of the homeowner’s. He requested a public hearing be held September 1, 1998. Mrs. Schmidt made a motion to set a Public Hearing on the establishment of a Street Lighting District for Cottontail Drive in the Hunter’s Valley Subdivision for September 01, 1998 during the regularly scheduled Board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chief James Whitworth discussed the turn out gear specs reviewed and approved by Mr. Korfhagen. He requested authorization to advertise for bids for replacement turn out gear with bid opening September 1, 1998. Mr. Uecker made a motion to authorize Chief Whitworth to advertise for bids for replacement turn out gear with bid opening on September 1, 1998 at 8:30 PM. Mrs. Schmidt seconded the bid. Upon roll call, all voted "AYE."
Jim Miller of 6749 Oakbark Court in Oakland Subdivision , Miami Township came forth as a representative of the Oakland Subdivision presented the Board with a petition from the residents of the subdivision requesting the Board install "No Construction Traffic" signs at the entrance to Oakland Subdivision, and enforce the ban on all construction traffic through the Oakland Subdivision.
Jam Coleman of 1016 Oakland Drive asked the Board if he could park his vehicle on the street, which would block the larger trucks from using the street in a legal manner.
There were no other public comments
Mr. Uecker made a motion to go into Executive Session to discuss personnel issues pursuant to ORC 121.22 (G)(1) and pending litigation pursuant to ORC 121.22(G)(3). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize Mr. Duckworth to advertise for an Information Service Manager. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize the necessary change orders for the park project to brick with a cost not to exceed $7,000.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 10:25 PM.
ATTEST _____________________________________________________________________________
Eric C. Ferry, Clerk
Edwin H. Humphrey, Chairperson