The Miami Township Board of Trustees met in regular session at 8:00 PM on Tuesday, March 03, 1998 at the Miami Township Civic Building. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Edwin H. Humphrey, Joseph W. Uecker and Jean Schmidt.
Mrs. Jean Schmidt made a motion to approve the minutes of the regular Board meeting of February 17 and the special meeting of February 24, 1998 as presented. Mr. Joseph Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a notice to the Ohio Division of Liquor Control advising the Township has no objection to the issuance of a liquor permit to New KMART Corp. dba KMART 3283.
Mr. Ferry read a notice from the Ohio Department of Commerce regarding permit #58111110315 new C1 C2 D6 Meijer Inc dba Meijer Gas Station #157 stating the correct street address of the premise is 1084 State Route 28 instead of 1090 State Route 28.
Mr. Ferry read a letter from the Clermont County Water and Sewer District regarding the Water System Improvement for the Day Heights area. The letter stated a public meeting has been scheduled on Monday, March 23, 1998 at the Milford High School (cafeteria) at 7:00 PM.
Mr. Ferry read a letter addressed to Jean Schmidt from Rob Molloy of 740 Wards Corner Road. The letter stated Mr. Molloy was pleased to read the article on non-resident ambulance billing in the February 18th issue of the Loveland Herald.
Mr. Ferry read a letter addressed to Jean Schmidt from Drew Abas, 827 Briar Cove Ct. President of the Bramblewood Homeowner's Association . The letter stated Mr. Abas felt it important to maintain an ongoing dialogue with the Township Trustees. The letter included the Association's quarterly newsletter.
Mr. Ferry read a letter addressed to Jean Schmidt from Mrs. Nancy Tansy of 6416 Roth Ridge, Loveland, Ohio. The letter thanked the Board for the street lights that appeared last summer at some busy intersections in Miami Township, such as the Oasis corner. Mrs. Tansy suggested a street light is needed at the corner of Loveland-Miamiville Road where Wards Corner Road begins.
Mr. Uecker noted the light Mrs. Tansy is referring to were put up by the Clermont County Engineer's office and suggested a letter be written to Mrs. Tansy advising her of where the credit should go. Also forward to Mr. Carl Hartman, County Engineer, a copy of Mrs. Tansy's letter.
Mr. Humphrey asked that the Board consider setting a Special Meeting for March 23, 1998 at 7:00PM in conjunction with the Clermont County Water and Sewer District. Mrs. Schmidt made a motion to hold a Special Meeting in conjunction with the Clermont County Water and Sewer District at their site on March 23, 1998 at 7:00 PM to discuss the water system improvements for the Day Heights area and any other business that might come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth reported to the Board that the Clermont County Safe Communities Project is moving forward. The project is being coordinated by Clermont 2001 under the oversight of an Executive Committee consisting of Tom Niehaus, Bill Over, Randy Harvey and Mr. Duckworth. As Miami Township is grant administrator, there are two items that need to be approved. The first is to approve a contract between Miami Township and the Hamilton County General Health District (HCGHD) for accident data collection and analysis. The estimated cost is $12,000.00. There will be no cost to the Township as this is a 100 percent reimbursement grant Mrs. Schmidt made a motion to authorize Mr. David Duckworth to enter into a contract with the Hamilton County General Health District for accident data collection for the Safe Communities Project upon approval of the contract by Miami Township Attorney, John Korfhagen. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
The second item is to formally hire the Safe Communities Coordinator as a temporary employee of the Township for approximately six (6) months. Mr. Duckworth recommended offering the position to Mr. William Boyd. He is a Union Township resident and a post graduate of the Senior Leadership Program. His hourly rate of pay would be $15.00 and he would work 16 to 24 hours per week from April 01, 1998 through September 30, 1998. Mrs. Jean Schmidt made a motion to hire Mr. William Boyd as the Safe Communities Coordinator at a rate of $15.00 per hour with employment starting April 01, 1998 and ending September 30, 1998. Mr. Joseph Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Edwin H. Humphrey announced the decision on Rural Zoning Case #431 was postponed until April 07, 1998 at 7:00 PM. The meeting was postponed due to engineering changes.
Mr. Joseph Uecker made a motion to pay the bills of the Township including 133 checks numbered from 65812 to 65956 for a total amount of $151,274.62 and payrolls and payroll taxes for February 13 and February 27, 1998 in the amount of $267,164.03. Mrs. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. David Duckworth advised the Board he has received a request from Major Branigan of the Miami Township Police Department to send Lt. Daryl Poe and Sgt. Al Fatute to the C.A.L.E.A. conference March 18-22,1998 in Vancouver, British Columbia. The estimated total cost is $2,798.00. Mrs. Jean Schmidt made a motion to authorize Out of Township travel for Lt. Daryl Poe and Sgt. Al Fatute to attend the C.A.L.E.A. conference in Vancouver, British Columbia at an estimated cost of $2,798.00. Mr. Joseph Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. David Duckworth presented the Board with a fire protection agreement with the Loveland-Symmes Fire Department. This contract is for fire and emergency medical services for two streets in Miami Township; Cedar Drive and O'Bannionville Road. The cost of these services remains at $7,000.00 for the year. Miami Township Fire Chief James Whitworth has reviewed the contract and recommends the Township continue the contract with LSFD. Mr. Duckworth requested authorization to sign a contract on behalf of the Board. Mrs. Jean Schmidt made a motion to authorize Mr. David Duckworth to sign a contract with the Loveland-Symmes Fire Department for fire and emergency medical services for 1998. Mr. Joseph Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board enter into a contract with the City of Cincinnati Board of Health for services provided by the Public Employees Assistance Program. The cost remains $5,248.00 annually. Mrs. Jean Schmidt made a motion authorizing David Duckworth to enter into a contract, on behalf of the Board, with the City of Cincinnati Board of Health for services provided by PEAP. Mr. Joseph Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board two lateral entry police officer candidates, Thomas Risk and Nick Colliver have completed their per-employment screening process. Mr. Duckworth requested the Board set a date to interview these candidates prior to the March 17,1998 Board meeting. Mr. Joseph Uecker made a motion to hold a Special Meeting March 10, 1998 at 5:30 PM for the purpose of interviewing police officer candidates and any other business that might come before the Board. Mrs. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reviewed a memo to the Board regarding capital item requisitions from the Police Department. These capital items have been included in the department's annual budget, which will be presented to the Board next week. Due to certain timing issues, it is necessary to obtain Board approval in advance of the 1998 budget approval. Mrs. Jean Schmidt made a motion to authorize the purchase of certain capital items by the Miami Township Police Department prior to 1998 budget approval. Mr. Joseph Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he recommends that FF/EMTP Scott Snell be removed from probationary employment status and request Mr. Snell's employment status be changed to regular employee. Mr. Joseph Uecker made a motion to approve changing Mr. Scott Snell's employment status from probationary to regular. Mrs. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board a request to establish a street lighting district for Phase II of the Harvest Ridge subdivision. Mr. Tom Roberson of Towne Development Group representing the developer who is the only record owner of land within the proposed lighting district was in attendance to answer any questions. Chairperson Edwin H. Humphrey asked if there were any person present who wished to comment on the requested lighting district. There were no public comments. Mrs. Jean Schmidt made a motion to adopt RESOLUTION 98-06 providing for the procurement of a street lighting district for Harvest Ridge-Phase II. Mr. Joseph Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Jean Schmidt stated there are two taking bills, one Federal and one State level. The Federal bill is being sponsored by the Home Builders Association and in a nutshell states that when a developer is denied development in a particular political entity, the case will automatically go to the Federal Courts. This is Senate Bill 1204 and she requested interested persons should contact their Senators regarding their vote on this issue. The second taking bill is House Bill 294 and it says that anytime a governmental entity wants to decide an issue regarding property (sidewalks in subdivisions, lighting districts, sign ordinances, zoning changes, etc.) must first document how this change will economically impact each and every property in our community. Mrs. Schmidt discussed several other problem she sees with House Bill 294. She urged interested persons to contact their representative for a copy of the bill. Mr. Humphrey also discussed his concerns with House Bill 294 regarding the extra costs the government entity will incur if this bill passes.
Mr. Ferry opened bids received for Lawn Maintenance of Miami Township
Cemeteries.
Bid # 1 Netlner's Lawn Service Amount:
$17,220.00
Bid # 2 Grassbusters
Amount: $20,550.00
Mr. Joseph Uecker made a motion to receive the bids into record and turn them over to Miami Township Service Director, Walter Fischer for review and recommendation. Mrs. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Jean Schmidt made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1). Mrs. Joseph Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Jean Schmidt made a motion to come out of Executive Session. Joseph Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Jean Schmidt made a motion to offer conditional employment to John Velmer as Service Foreman. Mr. Joseph Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Jean Schmidt made a motion to go into Executive Session to discuss collective bargaining with IAFF issues pursuant to ORC 121.22(G)(4). Mr. Joseph Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Edwin H. Humphrey made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22 (G)(3) with Mr. Joseph Uecker and himself only. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt left the building.
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Edwin H. Humphrey adjourned the meeting at 10:40 PM.
ATTEST _______________________________________________Eric C. Ferry, Clerk
_______________________________________________Edwin H. Humphrey, Chairperson