The Miami Township Board of Trustees met in a special session on Tuesday, July 29, 1997 at 9:00 PM at the Miami Township Civic Building. The purpose of this meeting is to replace the regularly scheduled Board meeting of August 05, 1997. (Reference meeting of 7/15/97) Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Humphrey made a motion to approve the two (2) sets of minutes from the July 15, 1997 Board meetings. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a letter from the Clermont County Auditor, Linda L. Fraley, notifying the Board that the Clermont County Budget Commission will meet on Monday, August 04, 1997 at 8:30AM in the Clermont County Administration Building to consider distribution of the Local Government and Local Government Revenue Assistance Funds. Mrs. Schmidt asked if the Board would be represented. Miami Township Attorney, John Korfhagen advised the Board he will attend the meeting.
Mr. Ferry read a letter from the Clermont County Engineer, Carl G. Hartman. Mr. Hartman’s office will be hosting the Clermont County Clerks and Trustees Association meeting on Thursday, August 28, 1997 at 5:00 PM at the Clermont County Fairgrounds.
Mr. Ferry read a letter from Mr. Jim Fuhrman of RE/MAX Plus. Mr. Fuhrman expressed his gratitude to Miami Township Police Officer, Kevin Petrocelli. Officer Petrocelli assisted Mr. Fuhrman on July 24, 1997.
Mr. Ferry read a letter from Dave Dombrowski, President of the Marina Homeowner Association. Mr. Dombrowski expressed appreciation for the support provided by the Miami Township Fire and EMS department during the 10th Annual Paxton East July 4th parade.
Mr. David Duckworth, Miami Township Administrator, reported to the Board a second draft of the proposed lease for property will be prepared and submitted to Cinergy. He stated he felt certain Cinergy will sign the agreement. Mr. Duckworth requested authorization to sign the lease as a representative of the Board. Mr. Humphrey made a motion to authorize Mr. David Duckwoth to sign the lease agreement with Cinergy for land adjacent to the 131 Park. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Miami Township Service Director, Walter Fischer gave a final report on the Beat the Heat 5K Run. It was successful in spite of the extreme heat. The final wrap up will have to wait until Chief Whitworth returns (currently out of town training)
Mr. Uecker made a motion to pay the bills of the Township including 98 checks numbered from 62129 to 62229 for a total of $105,092.06. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to advertise for bids for a 1998 all-wheel drive mini van to replace the 1987 Bronco currently assigned to Assistant Fire/EMS Chief, Harold Thiele. Bids would be opened August 19, 1997. Mr. Humphrey made a motion to authorize advertising for bids for a 1998 staff vehicle for the Fire/EMS Department. Bids to be opened August 19, 1997 at 8:20 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that when Brett Simon was hired on July 15, 1997 his hourly pay rate was listed incorrectly as $14.32 per hour. The correct rate is $15.14 per hour. Mr. Uecker made a motion to approve the hiring of Brett Simon at an hourly rate of $15.14. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with proposed changes in the Personnel Policies for part time Fire/EMS employees. Mr. Humphrey made a motion to change the Miami Township Personnel Policy by eliminating Section III,D.1and creating Section III(D)(10) to read "Part-time employees are not eligible to accrue vacation leave." Eliminating Section III.E.3.1. and create Section III (E)(14)"Part-time employees are not eligible to accrue sick leave. Both changes to be effective immediately. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to pay out all accrued sick time currently on the books for part-time employees at fifty (50) percent and to pay out all accrued vacation time currently on the books for part-time employees at full value effective July 29, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth advised the Board the next proposal is for an increase in hourly pay for part-time fire-fighters to $7.89, EMT’s to $7.89 and Paramedics to $8.55. Mr. Humphrey made a motion to adopt the proposed pay increases of Fire-Fighters at $7.89, EMT’s at $7.89 and Paramedics at $8.55 per hour effective August 10, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." The final proposal is for a pay increase for Full-Time Fire and EMS personnel. The proposed rates are; FF2/EMTP $9.85 per hour, FF/1EMTP $9.50 per hour, FF2/EMTA $8.55 per hour and FF/1EMTA $8.15 per hour. Mr. Humphrey made a motion to approve the proposed hourly rates for full-time Fire and EMS personnel effective August 10, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he will have a proposed rate increase for Lloyd Davis at the next regular meeting.
Mr. Duckworth recommended the Board offer conditional full-time employment to Jeff Childers and Brian "Scott" Snell for 2 of the 3 open full time Fire Fighter/EMTP positions. Mr. Humphrey made a motion to offer conditional full time employment to Jeff Childers and Brian "Scott" Snell as Firefighter/EMTP’S. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth discussed the option of opening the recruitment process to outside candidates for the 3rd open position in the Fire/EMS Department. Mr. Humphrey made a motion to authorize Mr. Duckworth to start the process to recruit a full-time firefighter. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request to offer conditional employment to the following police officer candidates; Keith Bullock, William Bulman, Dean Gutzweiler, Michael Tabor, Jeffrey Bank and Bobby Rose. These candidates have advanced through the first rounds of screening and are ready to proceed with the remaining pre-employment procedures. Mr. Uecker made a motion to offer conditional employment to police officer candidates Keith Bullock, William Bulman, Dean Gutzweiler, Michael Tabor, Jeffrey Banker and Bobby Rose. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received notification that Miami Township’ Year 11 Issue 2 project - Dry Run Road Bank Stabilization was not approved for funding by the Ohio Public Works Commission. He stated his plan is to re-submit this project for funding in Program Year 12 (1998). He stated he would also like to delay the Sugar Camp Road project to Year 13 (1999). The main reason is to free up funds for this year for other road improvement projects. Mr. Walter Fischer of the service department stated he felt Ibolt Road should be included as a project for late next year.
Mr. Fischer advised the Board there is a problem with the South Community Park roadway. The contractor has suggested undercutting to stabilize the roadway and parking area. Mr. Fischer presented an estimate from R.F. Scurlock Co. for full width undercut of drives and parking areas of $116,223.30. Mr. Uecker made a motion to accept as a change order in the amount of $116,223.30 from the R.F. Scurlock Co. to stabilize the South Community Park roadway and parking area. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to accept a change order for the contract services of a soil engineer for the purposes of testing the soil for compactness at the South Community Park. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Police Chief R. Steven Bailey requested the Board schedule two police candidate interviews for August 19,1997. Mr. Uecker made a motion to hold a special meeting at 7:00 PM on Tuesday, August 19, 1997 for the purpose of interviewing two (2) police officer candidates. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
There were no public comments.
Mr. Uecker made a motion to go into Executive Session to consider a Personnel Matter pursuant to ORC 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:50 PM.
ATTEST_____________________________________________________Eric C. Ferry, Clerk
____________________________________________________Jean Schmidt, Chairperson