The Miami Township Board of Trustees met in regular session on Tuesday, June 03, 1997 at 8:00PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Uecker made a motion to approve the May 19 and May 20, 1997 Board of Trustee Meeting Minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a notice from the Clermont County Engineer advising Paxton Road in Miami Township will be closed June 9th and 10th between the hours of 7:30 AM to 5:00PM to replace cross road culverts
Mr. Ferry read a notice from the Clermont County Engineer announcing a meeting has been scheduled with a representative of Barton Aschman Associates (traffic consultants) regarding US Route 50 and I-275 in Miami Township. The meeting is Thursday, June 5, 1997 at 2:00PM in the Clermont County Administration Building.
Mr. Ferry read a memo from the Ohio State University Extension Office regarding water quality. The first in a series of meetings to discuss and refine the strategy for a comprehensive watershed approach to managing water quality in Clermont County is scheduled for June 4,1997 from 1PM to 4PM.
Miami Township Administrator, David Duckworth advised the Board that the Service Director, Walter Fischer has reviewed the two bids received for Housekeeping Services and recommends the bid submitted by Fresh Start Cleaning Service, Inc. in the amount of $8,580.00 for the year. Mr. Humphrey made a motion to award the housekeeping service contract to Fresh Start Cleaning Service, Inc. for one year with a one year renewable option. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve hiring Mr. Lloyd Davis as a part-time employee in the zoning department at a rate of $10.00 per hour for 20 hours per week. Mr. Uecker made a motion to hire Mr. Lloyd Davis as a part time zoning inspector at a rate of $10.00 per hour for approximately 20 hours per week effective June 02,1997. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt reminded the Board there will be a special meeting to consider Zoning Case #426 on Thursday, June 5,1997 at 8:30PM.
Chairperson Schmidt reminded all in attendance of the Paxton Ramsey Park Dedication on June 28,1997 at 1:00PM.
Mr. Duckworth requested the Board not change the current representatives to the TIRC. He indicated he wished to continue as a representative and Mr. Bill Knepp has also expressed an interest in continuing. Mr. Uecker made a motion not to change the current representatives to the TIRC. Mr. David Duckworth and Mr. Bill Knepp shall continue representing Miami Township in the TIRC. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with recommendations from Larry Fronk for changing zoning fees. The Board briefly discussed the general plan to increase fees.
Mr. Duckworth presented for discussion the possibility of developing a Miami Township Bikeway/Pedestrian System. He stated there are funds available for the development of bike trails.
Mr. Uecker stated he felt this would be an excellent approach for the safety of the community. Chairperson Schmidt agreed this would be a viable program to develop and suggested involving a citizens’ group.
Mr. Duckworth reported on the condition of the Lemming house at the Community Park. The roof and gutters are in extremely poor shape. He suggested 3 options; 1st -- Do nothing now and wait until 1999 to make the needed repairs. 2nd -- Make short term repairs until major work is done in 1999, estimated cost $1,000.00. 3rd -- replace the roof and gutters and paint the entire exterior. The estimated cost is $36,000.00. This option calls for a metal roof which has an estimated life of 50 years. Mr. Duckworth recommended the Board consider the third option. The Board authorized the hiring of an architect at a cost not to exceed $2,500.00 to prepare the specifications for bid.
Mr. Ferry opened the bids received for the 1997 Street Resurfacing Project.
1st John Jurgensen 6/2/97 3:44 PM $ 288,925.82
2nd Barrett Paving 6/3/97 7:50 PM $ 293,807.13
3rd L. P. Cavett 6/3/97 8:20 PM $ 278,348.71
Mr. Humphrey made a motion to accept the bids into record and turn them over to the Service Director for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Miami Township Attorney, John Korfhagen presented the Board with a revised lease proposal for the proposed Sprint Com tower at the Paxton Ramsey Park. Mr. Humphrey made a motion to authorize the Township Administrator to sign the lease agreement with Sprint Com on behalf of the board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Korfhagen reviewed his findings regarding the Nextel tower issue. Mr. Randall A Cole, an Attorney representing Nextel, answered questions from the Board. Chairperson Schmidt discussed the reported link between towers and cancers. Mr. Jed Kructon representing Nextel responded that as long as the equipment is operated legally there is no health issue. Chairperson Schmidt stated she would research the information Channel 12 TV reported on the health issue of towers and the Board would have an answer for Nextel on Thursday, June 5,1997.
Mr. Humphrey made a motion to hold a special meeting June 5, 1997 at 8:00 PM to discuss the Nextel Tower Lease. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Korfhagen requested the Board authorize him to take actions necessary to protect the interest of the citizens of Miami Township concerning the allocations of Local Government Revenue Funds. The Board continues to be dissatisfied with the language in the Clermont County Board of Commissioners resolution. Mr. Humphrey suggested a draft resolution be submitted to all Townships and Towns stating the Local Government Revenue Funds be used for the 800 communication system in the County. The Board requested Mr. Korfhagen prepare resolutions regarding alternate allocations of Local Government Revenue Funds and authorizing him to take necessary actions to protect the interest of the citizens of Miami Township.
Mr. William Knepp asked what the control is for rental of tower space. He also announced the display in the lobby of Miami Glen will be here for two weeks.
There were no other public comments.
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:30 PM.
ATTEST____________________________________________Eric C. Ferry, Clerk
_____________________________________________Jean Schmidt, Chairperson