The Miami Township Board of Trustees met in regular session at 8:00 PM on Tuesday, August 06,1996 at the Miami Township Civic Center. Chairperson Joseph Uecker called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the roll. In attendance were Joseph Uecker, Chairperson, Jean Schmidt, Co-Chairperson and Edwin H. Humphrey, member.
Jean Schmidt made a motion to approve the minutes of the July 16th, July 22nd and July 31st Board of Trustee meetings. Edwin Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Ferry read a letter from the Clermont County Engineer’s office regarding an Eastern Corridor Study.
Mr. Ferry read a letter from the Clermont County Engineer’s office announcing a meeting for the Clermont County Clerks and Trustees Association will be held at the Clermont County Fairgrounds in Owensville on Thursday, August 15th at 5:00 PM.
Mr. Ferry read a notice from the Clermont County Engineer advising their staff will be responsible for posting and maintaining all detour and advisory signs for the closing of Branch Hill Loveland Road during repairs. Construction is expected to be completed by August 30,1996.
Mr. Ferry read a letter from the Clermont County Planning Commission regarding a preliminary draft of the Clermont County Subdivision Regulations. The Trustees are asked to review and provide comments or suggestions on the draft on or before August 16,1996.
Mr. Ferry read a notice from the Clermont County Planning Commission advising they have received the design and formal plans for The Reserve at the Oasis. They will meet on August 22,1996 to discuss the plan.
Mr. David Duckworth, Township Administrator requested authorization to advertise for bids for the Beech Road Landslide Project. Mr. Duckworth suggested Tuesday, September 03,1996 at 8:15 PM be set as the date and time for the submission of bids. Jean Schmidt made a motion to authorize David Duckworth to advertise for bids for the Beech Road Landslide Project, setting Tuesday, September 03,1996 at 8:15PM as the deadline for submission of bids. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board the cost estimate for the salt dome and service department renovation project is $360,000.00. He recommended financing theses projects, titled "Township Road Maintenance Facility Improvement" via the issuance of 5-year Township Notes. The required down payment is $40,000.00 with the remaining $320,000.00 financed. Mr. Duckworth requested a date of August 20,1996 at 12 Noon for the submission of bids for the note issue. Mr. Duckworth advised the Board he has received two proposals for the services of bond counsel. Mr. Fred Kiel proposed a cost of $1150.00 plus a not-to-exceed amount of $400.00 for out-of-pocket expenses. Mr. Tom Wilson of Peck, Shaffer and Williams proposed a cost of $750.00 plus a not-to-exceed amount of $50.00 for out-of-pocket expenses. Jean Schmidt made a motion to hire Mr. Tom Wilson of Peck, Shaffer and Williams as bond counsel for the "Township Road Maintenance Facility Improvement" and to authorize the Township Administrator to open the bids on Tuesday, August 20.1996 at 12 Noon. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE
Mr. Duckworth advised the Board he has received a request and recommendation from the Service Director, Walter Fischer regarding awarding the 1996 Resurfacing Program bid to L.P. Cavett in the amount of $448,086.24. Mr. Fischer recommends that Bee Lane, Hollow Creek Drive and Colonial Drive be eliminated from the 1996 Program and transferred to the 1997 Program. This will reduce the contract amount by $34,000.00. Jean Schmidt made a motion to accept the L.P. Cavett bid for the 1996 Resurfacing Program and authorize the Administrator to enter into a contract with L.P. Cavett in the amount of $414,158.00. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth updated the Board on the progress of the Tennis Court Plans for the Park. He presented the Board with a revised design which reduces the size of the court boarders by two feet The Board requested Mr. Duckworth check on the possibility of pipiing 150 feet which would bring the courts back to full size.
Chairperson Uecker and the Board discussed the options for a Tax Levy for the Police and Fire/EMS Departments. It was decided to table a decision until the August 20th meeting.
Jean Schmidt made a motion to approve payment of checks number 60554 through 60745 in the amount of $212,195.63, total checks: 192. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to adopt Resolution 96-31 amending the territory included in the Miami Township Enterprise Zone. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to set Tuesday, August 20,1996 at 6:00 PM for interviews of candidates for the Firefighter/Paramedic positions. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to hold the Ground Breaking at North Park on Sunday, August 25th,1996 at l:30PM. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Police Chief, Steven Bailey notified the Board he has received notification that the Ronald McDonald House of Cincinnati has voted on and confirmed a grant to the Miami Township Police Department in the amount of $10,000.00 to be used toward the purchase of a D.A.R.E. vehicle.
There were no public comments.
Jean Schmidt made a motion to go into Executive Session to discuss a Personnel Matter pursuant to ORC 121.22(G)(1) and to discuss Pending Litigation pursuant to ORC 12122(G)(3). Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to come out of Executive Session. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, Chairperson Uecker adjourned the meeting at 9:45PM.
ATTEST__________________________________________________CLERK
__________________________________________________CHAIRPERSON