The Miami Township Board of Trustees met in regular session at 8:00 PM July 02,1996 at the Miami Township Civic Center. Chairperson Joe Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were; Joe Uecker, Jean Schmidt and Edwin Humphrey.
Jean Schmidt made a motion to approve the June 12th, June 18th and June 26th Board of Trustee Meeting minutes as presented. Edwin Humphrey seconded the motion. Upon roll call, all voted "AYE".
Police Chief, R. Steven Bailey presented Officer Jim Young with the Police Employee of the Month Award for the month of May 1996.
Police Chief Bailey presented Sgt. Mike Rossmann with the Lifesaving Award for actions taken June 08,1996.
Police Chief Bailey presented Sgt. Mike Rossmann with the CCLEA Award.
Township Administrator, David Duckworth advised the Board that based on the Sergeant ‘s promotion examination scores, Officer Al Fatute (86.7%) and Office Jim Young (82.88%)achieved the two highest scores. Mr. Duckworth recommended to the Board that Officer Al Fatute and Officer Jim Young receive the promotion to Police Sergeant effective July 12,1996 for Officer Fatute and July 14,1996 for Officer Young.
Jean Schmidt made a motion to promote Office Al Fatute to Sergeant effective July 12,1996 and Officer Jim Young to Sergeant effective July 14,1996. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Police Chief Bailey with the assistance of the Board and Clerk Ferry swore-in Sergeant Al Fatute and Sergeant Jim Young.
Clerk, Eric Ferry read from the Clermont County Commissioners Journal #282, Regular session, June 21,1996. The Board of County Commissioners approved the release of a Combined Performance-Maintenance Bond in the amounts of $30,000.00 and $7,500.00, respectively, for Greystone Subdivision, in Miami Township, and accept Greystone Lane (T-2507)(0.617 miles) into the Miami Township Public Road System.
Clerk Ferry read a notice from the Clermont County Sewer District listing the active and future sewer and water projects.
Mr. Duckworth presented the Board with a revised Resolution authorizing the creation of the proposed lighting district for The Woods at Miami Trails- Phases 2,3 & 4. Jean Schmidt made a motion to adopt Resolution 96-25 to create a lighting district for the Woods at Miami Trails-Phases 2,3 & 4. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Chairperson Uecker reminded the Board that a Public Hearing for Zoning Cases #420 and #421 will be held July 16,1996 at 7:00 PM at the Miami Township Civic Center.
Chairperson Uecker reminded the Board there will be a Special Board of Trustee Meeting July 22,1996 at Noon
Ed Humphrey made a motion to pay the bills of the Township, including checks #60394 through #60445 in the amount of $85,081.79 . Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Clerk, Eric Ferry presented the Board with a plan to store the records of the Township in an off-site location.
He also requested authorization to employ the use of a Temporary Employment Agency for the purpose of having the records currently stored at the Annex cataloged and re boxed pursuant to the disposal of records. After some discussion, the Board agreed to the hiring of a Temporary person for the purpose of reorganizing the records currently being stored at the Annex Building. Regarding the off-site storage of records, the Board requested further investigation .
Mr. Duckworth advised the Board, that we have been advised by the State Auditor’s Office that pay increases should be approved via a Board Resolution. To comply with regulations, Mr. Duckworth presented the Board with a resolution covering all pay increases January through July 1996. Ed Humphrey made a motion to adopt Resolution 96-26 for pay increases for various Township employees. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board he has received notification from Fire Chief, Jim Whitworth that Fire Fighter/ Paramedic Rosa Miller has submitted a letter resigning her position with the Township effective August 01,1996. She has accepted a full time position within her family’s business. There is also the potential of another resignation, creating the need to replace two (2) full-time positions. Mr. Duckworth requested authorization to initiate the hiring process for these positions. Every effort will be made to promote eligible part-time personnel currently employed by the Township. Jean Schmidt made a motion to authorize Mr. Duckworth to being the hiring process for up to two (2) full-time positions in the Fire/EMS Department. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board he has received a favorable recommendation from Service Director, Walter Fischer requesting the removal of Jeff Kidder, Maintenance Worker III, from probationary employment status effective May 20,1996. He will be advanced to Maintenance Worker III, step 3 at an hourly rate of $10.77. Jean Schmidt made a motion to remove Jeff Kidder from probationary employment status and advance him to Maintenance Worker III, Step 3. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth requested a Special Meeting to review a joint Public Safety Tax Levy for the Police and Fire/EMS Departments. Ed Humphrey made a motion to hold a Special Meeting of the Board of Trustees on Wednesday, July 31,1996 at 6:30 PM at the Township Hall for the purpose of hearing presentations from the Police and Fire/EMS Departments regarding a Public Safety Tax Levy and any other business that may come before the Board. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board he has received a call from Carl Hartman, County Engineer regarding a small strip of property (.008 acre)off Cinema Drive (between the rear property line of Minnow Drive and Cinema Drive). Mr. Hartman suggested the Township accept the property as dedicated Township Property . The Board authorized Mr. Duckworth to communicate to Mr. Hartman the Township is interested in the property as "open property".
Mr. Duckworth advised the Board that Mr. Bailey of International Paper has requested the tax abatement discussion be postponed until July 16th.
Township Attorney, John Korfhagen advised the Board , Two requests have been received for Towers (AT & T Wireless Services and GTE Mobilcomm). Both sites selected are currently zoned for business. The Board authorized Mr. Korfhagen to begin negotiations including possible space on the towers.
There were no public comments.
Ed Humphrey made a motion to go into Executive Session to discuss a Personnel Matter pursuant to ORC 121.22(G)(1) and Pending Litigation pursuant to ORC 121.22(G)(3). Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to come out of Executive Session. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to proceed with a Disciplinary Hearing for police officer Robert Moorman at 9:30 PM on July 16,1996. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to initiate Removal Proceedings regarding Rebecca Smith, a full-time member of the Fire Department and designate Chief Jim Whitworth to investigate the conduct and prepare the necessary charges pursuant sections 733.35 to 733.39 of the Ohio Revised Code. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to increase the salary of Township Administrator, David Duckworth to $63,000.00 per year with retroactive pay to March 11,1996. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, Chairperson Uecker adjourned the meeting at 10:36 PM.
Attest________________________________________________________Clerk
________________________________________________________Chairperson