The Miami Township Board of Trustees met in regular session at 8:00 PM, Tuesday, May 21,1996 at the Miami Township Civic Building. Chairperson , Joseph Uecker called the meeting to order starting with the
Pledge of Allegiance. Due to the absence of Township Clerk, Eric Ferry, Ms. Jo Brotherton, of the Administrative Services Department, acted as official record keeper. Ms. Brotherton called the roll. In attendance were; Joseph Uecker, Jean Schmidt . Member Ed Humphrey notified the Board he would be arriving late.
Jean Schmidt made a motion to approve the minutes of the May 07,1996 Board of Trustees Meeting as presented. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Jerry Kuhn , a teacher at Live Oaks, was the recipient of the WKRC Teacher of the Year Award. The Board presented Mr. Kuhn with a Certificate of Recognition.
Chairperson Uecker recognized two special guests. Scout Rich Moore and Scout Dan Uecker, members of Troop 621 sponsored by the Loveland Methodist Church.
Township Administrator, David Duckworth presented the April 1996 Police Department Report. Chief Steven Bailey was out of town in training. There were no questions from the Board.
Mr. Duckworth presented the April Service Department Report. Mr. Walter Fischer, Service Director was unable to attend the meeting. There were no questions from the Board.
Mr. Duckworth presented the April Zoning Department Report. Mrs. Condelles was unable to attend the meeting. Jean Schmidt commented that the new home starts was great. .. up from 79 in 1995 to 130 in 1996. There were no other questions from the Board.
Fire Chief, Jim Whitworth presented the April Fire and EMS report.. Of special note, the Township computer project continues to move along. Ivy has been planted on the constantly wet hillside at the North Station. This is EMS week. The new fire truck will be put in service next week.
Ms. Brotherton read a letter from the Clermont County Engineer regarding Price Road culvert replacement. The recommended closure and time frame is a start date of June 6th with completion June 6th.
Ms Brotherton read a letter from the Clermont County Planning Commission regarding Miami Township Zoning Case # 421. They will review and take action of this matter May 21,1996.
Ms. Brotherton read a memo from Police Chief, R. Steven Bailey regarding a new licensed permit application for VFW post 6252, Dennis Johnson, 1596 SR 131 of Milford. The Police Department has no objections to this permit being issued.
Mr. Duckworth advised the Board that one bid had been received and reviewed for the Housekeeping Contract. Mr. Fischer recommends the board accept the bid from Kentucky Building Maintenance, Inc. Jean Schmidt made a motion to accept the bid and enter into a one year contract with Kentucky Building Maintenance, Inc. for the purpose of housekeeping of the Township facilities and authorized Mr. Duckworth to sign the contract on behalf of the Board. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Chairperson Uecker reminded the Board that the next DARE Graduation will be held June 4th, 7:00 PM at the Pleasant Hill Elementary School.
Jean Schmidt made a motion to pay the Township bills including warrants number 60086 through 60177 in the amount of $165,068.85. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board, he has received a recommendation from Walt Fischer to remove Randy Huneck, Inspector/Safety Coordinator, from probation and change his employment status to regular employee. He also recommends an increase in his hourly rate of compensation to $13.36 per hour. Mr. Duckworth concurred with these recommendations. Jean Schmidt made a motion to remove Mr. Huneck from probation and change his employment status to regular employee at an hourly rate of $13.36 per hour. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Fire Chief, Jim Whitworth advised the Board that the week of May 19-25, 1996 has been designated Emergency Medical Services Week. He announced that Captain Robert Burns and Margaret (Mert) Siebert, two department employees are being honored at a Southwest Ohio dinner tomorrow evening with the EMS and Excellence Award. (Let the record show, Mr. Humphrey has arrived) Jean Schmidt made a motion to adopt Resolution 96-21 Recognizing Emergency Medical Services Week. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board he has received a recommendation from Walt Fischer to promote Ed Seigla to Maintenance Worker 4. Mr. Duckworth concurred with the recommendation. Jean Schmidt made a motion to promote Ed Seigla to Maintenance Worker 4. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Fischer presented an update on the Salt Dome Project. He displayed proposed plan drawings and discussed the location of the dome. Mr. Humphrey suggested the dome be moved further North on the property and requested Mr. Fischer investigate the possibilities of moving the dome back. Mr. Humphrey felt the property could be utilized better by moving the dome back and building a wall.
Mr. Duckworth requested authorization to advertise for bids for the Price Road Park Construction with a deadline of June 18th. Jean Schmidt made a motion to authorize Mr. Duckworth to advertise for bids for the Price Road Park Construction with bids to be opened June 18th at 8:15 PM. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth presented the Board with a list of Township employees with anniversary dates in January, February , March or April and the annual wage increases. Also presented were the members of the Police and Service Departments with increases during January representing negotiated wage increases. He requested the Board approve the increases. Jean Schmidt made a motion to approve the wage increases as listed on the attached pages. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Fischer recommended the Township hold an Annual Township Brush Collection twice a year. If there is a small turn out, items could be processed with the township chipper. If there is a large turn out, the brush will be piled up with end loaders, and a tub grinder will be rented for $1200.00 a day to process the pile. The shredded refuse can be used as mulch for township properties. It was discussed that next year, Brush Collection could be held in April , two weeks before Trash Days in the Township. The Board determined that the first Annual Township Brush Collection will be held June 29,1996.
Jean Schmidt made a motion to set the date of the Public Hearing for Zoning Case #419 as June 12,1996 at 7:30 PM at the Miami Township Hall and request Ms. Brotherton to place notice in the Milford Advertiser. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to adopt Resolution 96-20, proclaiming Tuesday, May 21,1996 as Cooper Snyder Day in Miami Township and to recognize retired State Senator Cooper Snyder for his service, commitment and dedication to the Miami Township Community. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
Chief Jim Whitworth made comments regarding the storm last week that brought 4.57 inches of rain to Perintown and most other areas of the Township. There were 27 storm related Fire and EMS details in a five hour period.
Walter Fischer reported the cost to repair the damage the storm caused on Sugar Camp Road is $16,532.00.
Mr. Duckworth reported he has not received any design plans on the Beech Road project. Plans are expected by next week.
Jean Schmidt made a motion to go into Executive Session to discuss personnel matter pursuant to ORC 121.(G)(I). Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to come out of Executive Session. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, Chairperson Uecker adjourned the meeting at 9:55 PM.
ATTEST___________________________________________________________Acting Clerk
___________________________________________________________Chairperson