On Tuesday, April 02,1996, the Miami Township Board of Trustees met in regular session at 8:00 PM at the Miami Township Civic Center.
Chairperson Joseph Uecker called the meeting to order with the Pledge of Allegiance. Miami Township Clerk, Eric C. Ferry called the roll. Those in attendance were; Joseph Uecker, Jean Schmidt and Edwin Humphrey.
Jean Schmidt made a motion to approve the minutes of the March 18th, March 19th and March 28th,1996 Board of Trustees meetings as written. Ed Humphrey seconded the motion. Upon roll call all voted "AYE".
Fire Chief, James Whitworth presented a special award to Michael Kane for Heroic Actions. On January 5,1996, Mr. Kane, at great personal risk, rescued his sister from the icy water of the Little Miami River.
Police Chief, R. Steven Bailey attended to the Swearing-In of new Police Chaplains, Reverand Jim Splitt and Pastor Dan Bryant.
PUBLIC HEARING - CASE #418 Planned Business Overlay District
Mr. Ferry read the Notice of Public Hearing. Mr. Ferry read the Clermont County Planning Commission’s staff analysis recommending approval of the proposed changes. Mr. Ferry read the Clermont County Planning Commissions report recommending approval of the proposed changes. Mr. Ferry read the Miami Township Rural Zoning Commission notice of recommendation from Wednesday, March 06,1996 to the Miami Township Trustees for approval of Case #418.
Mr. Menelaos Triantifillou presented an overview of the benefits of approving Case #418. This proposal is an attempt to balance the competing interests of Township residents and the business community with respect to future business development in areas which will encroach upon existing residential developments. Under Case #418, the Zoning Commission would have authority to determine whether a proposal meets the standards of the PUD district. If the plan meets these standards, the Zoning commission could approve the plan without Trustee review. Basically this shortens the approval process.
The Board had no questions. Chairperson Uecker asked for public comment.
Chris Duffy of 5933 Woods Point Drive spoke in favor of the approval of Case #418.
Joy Hansbauer , a Miami Township Zoning Board member expressed her concerns with the Zoning Board having final say in proposed plans.
Mr. Mark Sharey of 5946 Woodspoint Drive mentioned the lack of a Performance Bond being included in the wording of Case #418.
He also asked if as a community group, the Township is working to put businesses in empty buildings in present developments.
Jean Schmidt made a motion to close the public portion of the hearing of Case #418. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Triantifillou discussed his reasons for recommending a performance bond not be included in the new articles of Case #418.
Jean Schmidt made a motion to re-open the hearing to the public. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Mark Sharey asked the Board what if, a property is an eyesore to the community. How long will the process take to see the problem corrected?
Jean Schmidt made a motion to accept with modification, Case #418. The modification being, The Final decision for authority for PUD’S in the business district remain with the Miami Township Board of Trustees. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Police Chief Bailey presented the February Department report. The ceremony for Accrediation will be held prior to the regular Board meeting at 7:00PM, April 16,1996.
Mr. Ferry read a letter from the Clermont County Engineer, Carl Hartman notifying of a meeting Monday, April 22nd at Union Township hall from 5:00 PM TO 8:00 PM for the purpose of public "imput" into a major investment study for I-275.
Mr. Ferry read a letter from Ruth Mary Sullivan of 728 Alpine Drive expressing gratitude from prompt and thorough service during snow conditions.
Mr. Ferry read a letter from Judith Herbert expressing thanks and appreciation for the wonderful service provided by
the Miami Township Service department during the winter snow storms.
Mr. Ferry read a letter from Bernice Wolf of 703 Glencrest Lane thanking Mr. Fischer and the service department, especially Mr. Ed Segila, for the great service provided this winter.
OLD BUSINESS
Township Administrator, David Duckworth advised the Board the pre-purchase inspections and reviews regarding the purchase of the Conley property have been completed. Mr. Duckworth recommended the Board approve the purchase of the Conley property in the amount of $120,000.00. The only condition with respect to the purchase is the Conley’s will be premitted to live in the house rent free.
Jean Schmidt made a motion to authorize Mr. Duckworth to sign the contract to purchase the Conley property as a representative of the Board. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE’.
Mr. Duckworth advised the Board he has received a Project Grant Agreement for the Ohio Public Works Commission for the Beech Road Landslide Correction project. The Township has been approved for funding in the amount of $234,500.00. Construction will possibly begin in early June.
Mr. Duckworth reported minor changes to the Police Collective Bargaining Agreement. (1) Article 18 (Vacation), Section 18.2: An additional 48 hours of vacation are given after 25 years of service. (2) Article 19 (Sick Leave), Section 19.5: Total amount of donated sick leave shall not exceed 60 days or 720 hours. Ed Humphrey made a motion to amend the FOP agreement to include the changes to Article 18, Section 18.2 and Article
19, Section 19.5. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Service Director, Walter Fischer recommended the 1996 lawn maintenance contract be awarded to JMB Lawn Care in the amount of $32,450. Jean Schmidt made a motion to award the 1996 lawn maintenance contract to JMB Lawn Care and authorize Mr. David Duckworth to sign the contract on behalf of the Board. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Fischer requested authorization to extend the cleaning contract with Fresh Start Cleaning Service to May 31,1996. He also requested authority to advertise for bids for a twelve month cleaning contract beginning June 01,1996. Jean Schmidt made a motion to extend the contract with Fresh Start Cleaning Service for sixty days to May 31,1996. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE". Jean Schmidt made a motion to authorize Mr. Fischer to advertise for bids on housecleaning services to be received no later than 3:00 PM May 07,1996 with bids to be opened May 07,1996 at 8:15 PM. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to pay the bills of the Township including warrants 59668 through 59753 totaling $82,776.81. Jean
Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth reported he has received five proposals for the Price Road Park Engineering and Design Services. They are;
Harrell Group/Bayer Becker Eng. $ 9,900.00
Clarisey Frank Architecture,Ltd. 11,900.00
McGill Smith Punshon, Inc. 12,000.00
Savage Walker & Assoc. 15,400.00
Roberts Engineering, Inc. 30,500.00
Upon review of the proposals, Mr. Duckworth recommended that the Board enter into a contract with Harrell Group/Bayer Becker Eng.
Jean Schmidt made a motion to enter into a contract with Harrell Group/Bayer Becker Eng. For $9,900.00 to provide the Price Road Park Engineering and Design services and to authorize Mr. Duckworth to sign the contract on behalf of the Board of Trustees. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Walter Fischer recommended the weekend of May 3rd and 4th,1996 for the ‘Spring Clean-Up’. Ed Humphrey made a motion to hold the 1996 ‘Spring Clean-Up’ days Friday, May 3rd, 7:30 AM to 4:30 PM and Saturday, May 4th, 7:30 AM to 4:30 PM. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth recommended that the Board approve an out of Township travel request from Fire Chief, James Whitworth for two officers to attend a 5-day pump repair class in Philadelphia, Pennsylvania April 9-13,1996. The estimated cost is $1,310.00. Jean Schmidt made a motion to approve Mr. Whitworth’s out of Township travel request for two department officers to attend a Pump Repair class in Philadelphia. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth reported he has received a recommendation from Chief Whitworth for the Township to enter into a contract for FIRE and EMS coverage with Loveland-Symmes Fire Department. The cost of the contract is $7,000.00. The terms and conditions of the contract are the same as previous contracts. Mr. Duckworth advised the Board that he concurred with Chief Whitworth and recommends the Board authorize him to sign the contract on behalf of the Township. Ed Humphrey made a motion to accept the Loveland-Symmes Fire Department contract and authorize Mr. Duckworth to sign said contract on behalf of the Township. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board that two recently hired part-time fire fighters have tendered letters of resignation citing time constraints as their primary reason for leaving. With the departure of these personnel and the recent resignation of Diane Jensen, Chief Whitworth would like to proceed with replacing these vacated positions. Chief Whitworth recommends the following candidates for conditional employment;
Matthew Bucksath, FF1/EMTA (ENROLLED IN PARAMEDIC
SCHOOL-JUNE GRADUATE)
Michael Kirby, FF1/EMTA (ENROLLED IN PARAMEDIC
SCHOOL-JUNE GRADUATE)
John Staker, FF2/EMTA
Jean Schmidt made a motion to offer conditional employment to Matthew Bucksath, Michael Kirby and John Staker upon the terms and conditions set forth within the Township personnel policy. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth reported to the Board, that he has received a packet of information from Fifth Third Bank regarding the possibilities of investing the park loan funds. The funds would be invested in the Fountain Square U.S. Treasury Obligation Fund. Estimated yield on short term investments is 5 percent. Chapter 135 of the Ohio Revised Code permits the Township to invest in these type of funds. Jean Schmidt made a motion to enter into an agreement with Fifth Third Bank for the investment of the park levy funds and to authorize Mr. Duckworth to sign on behalf of the Township. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board that he has spoken with Cheryl Schubert and she is interested in doing some work on the Township Newsletter. She suggested an article requesting the public to submit suggestions for a name for the parks of the Township.
Chief Whitworth advised the Board that Miami Township was awarded $7,736.00 under the Ohio Emergency Medical Services Grant sponsored by the Ohio Department of Public Safety, Division of EMS.
There were no other public comments.
Jean Schmidt made a motion to go into executive session to discuss a personnel matter pursuant to the Ohio Revised Code
121-22(G)(1) and collective bargaining pursuant to the Ohio Revised Code 121-22(G)(5). Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to come out of executive session. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, Chairperson Uecker adjourned the meeting at 10:10 PM.
ATTEST______________________________________CLERK
______________________________________CHAIRPERSON