On Tuesday, October 03,1995, the Miami Township Board of Trustees, Edwin H. Humphrey, Chairperson, Joseph W. Uecker, Vice-Chairperson and Jean Schmidt member, met at the Miami Township Civic Building at 8:00 PM to conduct the business of the Township.
The meeting was called to order by Chairperson Humphrey.
The Pledge of Allegiance was given.
Roll call was taken by Eric Ferry, Township Clerk.
Mrs. Schmidt made a motion to approve the minutes of the September 19,1995 and
September 27,1995 as written. Mr. Uecker seconded the motion.
Mr. Ferry read the Clermont County Commissioners' journal of August 09,1995
regarding the acceptance of streets, Torrey Pines Drive, Balsam Drive and Juniper Drive for placement into the Miami Township public road system...ratified.
Police Chief R. Steven Bailey presented Mr. Jim Richmond with the Employee of the Month Award for July 1995. Mr. Richmond is the vehicle maintenance technician.
Hiring of New Police Officers - Mr. David Duckworth, Administrator presented a recommendation from Chief Bailey regarding the hiring of 4 new Police Officers and their effective starting dates. They are;
Michael T. Hackman effective 10/10/95
Kevin M. Petrocelli effective 10/11/95
Edward F. Swain effective 10/12/95
Michael F. Schlie effective 10/13/95
Chief Bailey also requests a formal swearing in ceremony on October 24,1995.
Mr. Uecker made a motion to approve the appointments and the effective dates of the recommended individuals. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
Chief Bailey introduced the new officers.
Salt Dome Bid - Mr. Duckworth requested the Board to authorize the Administrator to enter into a contract with Seitz Builders of Broadview Heights, Ohio for the construction of the Salt Dome at a cost of $170,000.00, contingent on the successful lease of the Clermont County property. Mrs. Schmidt made a motion to award the contract for construction of the Salt Dome to Seitz Builders and requests Mr. Duckworth enter into the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Rear Storage Facility Bid - Mr. Duckworth requested the Board to authorize the Administrator to enter into a contract with Custom Steel Builders, Portsmouth, Ohio for the bid amount of $66,500.00 for the construction of the equipment storage building and enclosed garage area. Mr. Uecker made a motion to award the contract for construction of the equipment storage building and enclosed garage area to Custom Steel Builders. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
Zoning Case #414 Decision - Mr. Humphrey stated the Board had accepted the Zoning Commissions recommendation and report at the Public Hearing held earlier this evening.
Hunt Club Private Driveways - Mr. Duckworth reported that Fire Chief Jim Whitworth, Assistant Fire Chief, Harold Thiele and he had met with Mr. Jim Gorman and Mr. Larry Sprague, representatives of Henry Fischer Builders on Monday, October 2,1995. The purpose of the meeting was to discuss the Fire Department's concern with the private driveways in the Hunt Club Subdivision. Mr. Gorman, while making no promises, did state that he would re-visit the issue and try to comply with the Fire Department's request for wider driveways. It is hoped an answer will be available in the next two weeks.
Auction Resolution - Mr. Duckworth requested the Board adopt a resolution for the Township Public Auction authorizing the disposal of Township property. Mrs. Schmidt made a motion to adopt a resolution authorizing the disposal of Township property via a public auction pursuant to ORC 505.10 and 505.101. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth recommended the Township hire the firm of Kindale Auction Company to conduct the auction at a cost of $100.00. Mrs. Schmidt made a motion to hire the firm of Kindale Auction Company at a cost of $100.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Walk-A-Thon - Mr. Humphrey reminded those in attendance the Walk-A-Thon will be held October 21,1995 at 10:00 AM starting at State Route 126 and the bike trail.
Fall Clean-UP - Mr. Humphrey reminded those in attendance that the Township Fall Clean-Up days will be held Friday, October 20,1995..7:30 AM to 5:30 PM and Saturday, October 21,1995..7:30 AM to 5:30 PM.
Trick or Treat - Mr. Humphrey reminded those in attendance that Trick or Treat Night will be held Tuesday, October 31,1995 from 6:00 PM to 8:00 PM in the Township.
Mr. Uecker made a motion to pay the bills of the Township, checks numbered 58416 through 58482 for a total amount of $53,008.35. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Walt Fischer, Service Director requested authority to remove a Stop Sign at the intersection of Meadowcreek Drive, Montclair Boulevard and Cinema Drive. After removal the intersection will be in accordance with the Ohio manual of Uniform Traffic Control Devices. Mrs. Schmidt made a motion to authorize the removal of stop sign at Meadowcreek Drive with public notification as outlined. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth requested the Board consider the Township taking over the permitting process for the installation of driveway and frontage tile within Township right-of-way. Currently, both the Township and County require separate permits for drainage tile. The Township requires a right-of-way permit and the County requires an installation permit. The County is in agreement to the Township handling the entire process. A discussion followed regarding the correct wording of the permits and fees allowed. Mr. Humphrey requested Mr. John Korfagen, Township Attorney prepare a resolution before the next regular Trustee meeting.
Mr. Duckworth presented a request from Henry Fischer Builders to make improvements at Buckwheat Road Park. They are proposing a 4 foot wide concrete walking path which would run from their subdivision to the current park trail beginning (near the shelter). The new trail extension will add approximately 450' to the trail system within the park. The advantage of connecting the park with the Hunt Club Subdivision is to provide pedestrian and bicycle access to residents of the Hunt Club Subdivision, Shenendoah Trace Subdivision and several side streets which run off Deblin Drive. They are also prepared to purchase a new, larger park sign for the Township. Mr. Uecker made a motion to accept the donation from Henry Fischer Builders for the sewer line, walking path, landscaping and the new sign for the park system. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mary Wolf of 1280 Blue Ridge Way in Miami Township gave an update on the work being done for the Park Levy. There are printed materials ready and there is a possibly of a video in the works. Generally good response from the public.
Mr. Duckworth requested the Board set a date to interview 2 candidates for the position of Inspector/Safety Coordinator. Mrs. Schmidt made a motion to hold a special meeting October 11,1995 at 7:00 PM for the purpose of interviewing candidates for the position of Inspector/Safety Coordinator and any other business of the Township that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mrs. Schmidt made a motion to change the November 7,1995 meeting date to November 8,1995 at 8:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Uecker made a motion to go into executive session to discuss pending litigation pursuant to ORC 121.22(G)(3) as well as to discuss personnel matters pursuant to ORC 121.22(G)(1). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Uecker made a motion to come out of executive session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, the meeting adjourned at 10:10 PM.
ATTEST:____________________________________________________________ CLERK
____________________________________________________________ CHAIRPERSON